Hiring AV Rentals Toronto – What You Should Know

Posted by AV CANADA on December 12th, 2020

There are several audio-visual services Toronto, audio rental Toronto, and lighting solutions but do they bring the support, organization, and creativity that you need to make your virtual events successful. Use the following tips to understand the key elements of hiring AV rentals in Toronto.

Is your venue offering in-house audiovisual services?

When you are borrowing or renting your venue space, most venues may allow your own AV Company for managing your audio, video, and lighting. But, some venues may automatically include this service in their package. If this is the case, you can still bring your own AV services and negotiate a lower cost for the space rental. You should also know that certain venues may have guidelines or restrictions on installing mobile devices or equipment delivery. 

Knowing this in advance will help your AV rentals Toronto prepare adequately or seek additional time for accommodating the restrictions. 

Shop around for savings and better value 

Similar to other services and products, getting multiple quotes from audiovisual services Toronto. You should also know that the details and format of each quote can vary and you should exercise due diligence while reviewing these quotes. Analyze the quote for each component and understand which vendor is most competitive.

Ask these questions 

AV technology and equipment keeps evolving by the day and therefore it is important that your audiovisual services Toronto can bring the latest technology and equipment for your event. You should ask the following questions when the venue is also providing audiovisual services.

• Is your chosen venue providing all the audiovisual services needed and if yes, how do you ensure that they are a good fit for your needs
• What is the quality option with regard to stuff like microphone and lenses
• Maintenance routine once the equipment is used in an event
• Any guarantee that the all the equipment will deliver optimal performance on the day of your event

Outsourced audiovisual services

When you outsource audiovisual services, the service provider may be handling multiple events on the same day. Potentially this can present some challenges in terms of timely support. 

Remember that when you outsource your AV services, you are paying for dedicated support and quality equipment that can deliver on the promises.

References relevant to your type of event

Many audio-visual services Toronto specialize in specific type of events. For instance, there is significant difference between an intimate fundraising dinner and a large-scale musical performance or conference attended by several hundred participants. Further, the choice of venues will also present its own challenges. The challenges involved in large arenas are again significantly different from settings like a conference room. Therefore, your service provider should be able to provide references of similar events that he has catered to. 

Project manager

Does your outsourced service provider bring in an event manager or project manager to ensure that everything from start to finish runs without glitches? Is he familiar with troubleshooting at all levels of the event in so far as the AV services are concerned?