Document Scanning: Procedure And Advantages Of Offline Scan

Posted by HelenaNelson on June 19th, 2017

Document scanning is an important service required by almost everyone indulged in paper work. If you want to use such efficient document sharing service, then you first need to understand how the documents are scanned and shared.

Process

• Collecting document

The first step in the process is to collect all your important documents. If you are using any offline scanning service, then you need to send such documents via mail to get them scanned.

• Preparation

The next step is the preparation. Firstly, all the documents collected by the company are brought at one place. All the staple pins and paper clips are carefully removed then.  All the papers are straightened and gathered according to batch number to be scanned.

• Scanning

The main step is document scanning. High quality scanners are used to produce high quality images of the documents.

• Quality check

After scanning, the operators move on to quality check. All the produced digital images are again gathered, and then checked for quality as well as issues.

• Indexing

Fifth stage of the process is indexing. A document management system is now used to index the documents and extract the data so that it can be accessed later.

• Uploading

Next step is to upload all the data. The company sends all the data to the customer back via USB pen drive, DVD or uploaded on a hosted system of company’s customer database.

• Recycling

The final stage in the process refers to recycling. Once a customer receives all their documents, the documents with the company are recycled. Later a certificate for destruction is issued. This certificate is important as it notifies that the company has no information of customer’s documents left with them now.

Benefits of offline scanning

• Sharing: You can share all the scanned and saved documents to various locations you want, offline with the help of efficient document sharing service.
• Ease: You can easily scan without any guidance and suits the level of a beginner ideally.
• Accessibility: You can access your information as well as saved documents while you are away. You gain access to digital images too.
• Time Saving: Scanning saves lots of time as it removes the option of manual searching, is automatic and fast.

Where to avail the best documentation services?

If you want to get your documents imaged, scanned and other related off-site scanning services, the answer to your problem is http://www.scanonsite.com/Our-Process. At Scan on site, you get the whole process on how to scan a document and share it via tools across several offline areas. This is helpful for the customer to understand the mechanism and thus, is popular.