How To Write A Cover Letter For Schengen Visa Application

Posted by Marria Saqib on February 4th, 2020

Schengen Visa Cover Letter is important which you need to submit during your visa application process, in cover letter the applicant write to embassy along with visa application & required documents.

Schengen visa cover letter contains on some important points.

• The person must write the purpose of his travel to the Schengen country or any of schengen member state where he want to visit.
• In Cover letter you must write about the proof of funds how you will manage your planned trip.
• If your trip is sponsored by someone else – you need to explain your relationship with the sponsor and you should explain why someone is sponsoring your trip
• You need to write down your planned itinerary, also you need to provide detailed explanation why you chose to apply by the specific Embassy
• You should write the reason in your cover letter if you are unable to provide some documents and explain alternative documents that you may submitted
• You also need to provide details about your family or financial ties with your home country.

Cover letter is actually a way of communication between you and the visa officer or embassy who will handle your visa application and process.

Now days most of the embassies using different third party visa application centers to collect visa application and documents so you don’t get a chance to speak with visa officer and explain about your trip and your self visa officer finalize his decision after checking your provided documents and visa application so it is highly recommended that you must write a cover letter for explanation.

Even some embassies did not mention about cover letter in the documents checklist provided by embassies but you must write a proper cover letter.

You must write a proper cover letter which will explain you purpose of travel, such as Tourism, Business, Medical or Visit to someone.

Cover Letter Sample for a Tourist Visa Application

Find a personal template or sample of a tourist visa cover letter with details below:

February 02, 2020

EMBASSY OF THE REPUBLIC OF ITALY
Plot 196/208, Street 16, G5,
Diplomatic Enclave, Islamabad

Subject: Cover Letter for Schengen Tourist Visa

Dear Sir/Madam,

I am writing this letter to provide details about myself and the reason why I am applying for a Schengen tourist visa.
My name is Ahmed Saeed Pakistani National having Passport no. xxxxxxx.
Working as an xyz position in xyz company.

I would like to apply for a Schengen visa upon my intention to travel to Italy from March 02 to April 02, 2020.

Tourism is the main purpose of my travel. However, I look very forward to visit the magnificent sights throughout Italy, as well as experience the famous Italian food and learn the Italian culture and way of life. During my stay, i wish to visit the places and museums of Italy also explore the history and beautiful architecture.

My employer has already granted my vacation from work for the duration of this trip.

In Support of my visa application, attached herewith are following documents:

1. Accomplished application form for Schengen visa with photo.
2. Round trip flight ticket confirmation.
3. Proof of accommodation Hotel Booking.
4. Proof of identity Copy of Passport.
5. Iqama residency card. For (Residents Of Saudi Arabia-UAE Or other gulf countries)
6. Valid Exit Reentry Visa copy. (For The Residents Of Saudi Arabia)
7. Employment Letter & NOC (Attested from Chamber of Commerce).
8. Proof of income Salary Slips & Payroll Account Statement.
9. Proof of Fund Bank Account Statement & Bank Certificate.
10. Insurance Policy covering the entire period of stays with minimum coverage Euro 30,000.

Also, the additional documents required for Medical Purposes Schengen Visa Application:

• Enclosed copies of medical records about your condition
• Bank statements and health insurance coverage to cover for medical expenses in [name of country]

Planned Itinerary:

• March 2, 2020 – Flight from Islamabad to Rome
• March 7, 2020 – Sightseeing in Italy
• March 10, 2020 – Travel from Rome to Milan Arrive in Milan and stay at xyz Hotel
• March 11, 2020 – Sightseeing in the Milan
• March 14, 2020 – Travel from Milan to Venice and stay at xyz Hotel
• March 15, 2020 – Doge’s Palace, St. Mark’s Square, Tour Saint Mark’s Basilica etc
• March 17, 2020 – Piazza San Marco
• March 20, 2020 – Travel from Paris Venice to Rome
• March 28, 2020 – Flight back to Islamabad from Rome

I trust that you will find everything is in order. For any questions or clarifications, please do not hesitate to contact me anytime.

Thanking you in advance for a favorable reply to my application.

Sincerely,

<Your Complete Name>
<Your Address>, Pakistan

Cover Letter Sample for Medical Visit

Follow these guidelines when you submit a cover letter for medical purposes.

• Medical diagnosis must be specific
• Recommended treatment must be described in detail by a authorized doctor
• You should provider an specific length of treatment. Lifetime or indefinite lengths of treatment will not be acceptable to grant your visa

Find a personal template or sample of a Schengen visa cover letter with details below:

Current Date

Name of Referring Hospital
Address and Phone

Patient Name

Dear Sir/Madam,

I am writing on behalf of my patient, (name of the patent), to document the medical need  for the treatment of (exact diagnosis). Kindly find the information regarding the patient’s medical condition and history along with summary of my treatment.

Patient’s Diagnosis and History:
(Provide the information regarding patient’s condition and diagnosis and the patient’s history)

Treatment:
(Include information on the treatment and the course of care up to this point, and why the medication or treatment) is required and how you expect it will benefit your patient.)

Treatment Duration:
(Length of time the medication/treatment must be less then 12 months)

Summary:
In summary, the (medication or treatment) is medically necessary for this patient’s health and/or improvement.

Please, do not hesitate to contact me for any kind of additional information if required to ensure the approval of the (medication or treatment).

Best Regards,
(Name and signature of Doctor)
licensed provider must complete, date and sign the letter.

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