iPad Receptionist App - Record the Information of Your Visitors

Posted by Luv Bedi on March 24th, 2020

For a smooth check-in experience for your visitors, the iPad receptionist app is the perfect solution. It not only greets and meets your visitors at the front office, per se, but also provides a platform – an easy-to-operate app where every required detail of the visitor is recorded. The app provides customizable fields that can be filled by the first-time visitor with ease, providing instant check-in to the office space. For repeat visitors, the app simply fetches the saved data of the visitor every time he visits the premises.

This is typically how the information capture flows in an iPad reception app:

• Name of the visitor
• Email address
• Name of the Official whom the person has arrived to visit
• Purpose of visit
• Company name

Once the basic information has been gathered by the app, it proceeds to the next screen that captures the real-time image of the visitor. The purpose of this feature is undoubtedly to make the security of the facility foolproof and thoroughly secure.

After this, the app moves to a Non-Disclosure Agreement screen where the visitor needs to sign digitally that they accept the legalities to access the premises.

Once the basic visitor information and the image has been captured, the app prints the visitor badge that the guests need to wear mandatorily while they are in the office and submit the same before leaving the premises.

As soon as the badge printing action initiates or finishes, the official for whom the visitor has arrived is sent a notification on his smartphone about the arrival of the visitor.

Enabling fast and instant check-in, the iPad receptionist app also has the option to add other customized fields as per the requirement of the corporate client. The front office and security teams can now monitor the movement of activity of the visitor in the real-time. The record and information pertaining to each visitor is saved in a cloud-based server with access to concerned people, anywhere any time. The app also provides for a centralized dashboard for concerned authorities and officials to check the recorded visitor information.

About the Author:

This article has been written by Nageswara Reddy who is the Chief Technology Officer of the company Visitly LLC. Visitly LLC is a Visitor Management software company that believes that as a budding business or a small shop, you should not have to pay tons of money to get enterprise-grade solutions. Therefore, they offer the most affordable pricing, so that you can modernize and optimize sign in experience with Visitly visitor management app for your visitors.