What is a Project Management Software?

Posted by celoxis on January 28th, 2014

Project management software makes the task of organizing, planning, and managing projects and resources easier for project managers the world over. Depending on how sophisticated a certain software is, it can manage simple to complex tasks like estimation and planning, cost control, budget management, and resource allocation, scheduling, collaboration, communication, quality management, documentation, administration, and even decision making. There are many kinds of PC and even web-based project management software that exists today, and they are used in almost every industry. Gone are the days when project management software were exclusive to large projects and companies that can afford large mainframe computers (where the early project management software can solely run).

Whether you work in purchasing, marketing, construction, or the media, project management software can help you get things done. A comprehensive system provides an entire database of information for businesses and projects. It can house, store, and organize everything, from company files to expenses, and all other data that might be essential to the project. Project management software is especially useful when managing web-based projects as well as teams that are stationed at different locations. However, organizations can also maximize the use of these kinds of systems, even when the work takes place under one roof. Here are some of the best applications where project management systems can be maximized:

1. Task-management – Managers can create a list of tasks along with the details of each job that needs to be done, and then assign them to specific people or to different teams. Scheduling, as well as planning of tasks can also be done with the help of a project management software where managers can map out each phase of the project, the deadlines, as well as the milestones in the project.

2. Collaboration – One of the best features of this kind of system is the ability to collaborate, especially when teams are scattered in different locations. Project management software tools create a central database where employees can access documents, reports, and other necessary data and even update files to share within the network. This is also useful when allocating resources among locations.

3. Advanced features and tools – Risk assessment and management is one of the most useful applications of project management. Every company wants to avoid the risk and see where such risks pose a threat to the business. Certain types of software can analyze potential problems so you can plan ahead for possible solutions.

Author Bio:

Manasi Erande

Customer Support Executive

Celoxis Technologies