Three Core Reasons Why Should You Adopt Electronic Job Card System

Posted by Calixtus Severin on December 28th, 2020

Regardless of, you’re involved in service industries like electrical contracting, facility management, plumbing, hardware, engineering, etc. then the use of job cards is nothing new to you. These are imprinted job work cards that your servicemen used to collect from the office with the assignment of job before leaving for the field and get back the card with the details of work done with customer signature at the day’s end. But, have you ever been thought about the volume of time you and your technicians spend every single day for this bothersome admin work or how it impacts the efficiency and productivity of your entire organization.

Not only does it take lots of time, but you’re always at the risk of missing information, manual errors due to wrong interpretation of handwritten job cards, and flawed invoicing. Living in the digital century, why not consider a transition to the paperless work environment with an electronic job card system that brings ease of work scheduling, tracking technicians, and being reported by them with absolute accuracy, comfort, and efficiency in a never before way.

Sounds amazing? Interested to know more? Well, continue reading…

What Is Electronic Job Card System?

To be precise, the adoption of electronic job cards has been an effective way to get rid of traditional admin work as well as storing heaps of job cards for accounting while replacing it with a digital job card form which can be accessed and filled out on any computer, laptop, tablet or smartphone by you and your crew of engineers.

How It Works

•    As per the work schedule, contractors need to provide the details of each customer, type of job, address, and contact number and then assign the jobs to their technicians or sub-contractors in the digital form.

•    On the other part, once jobs are assigned technicians can view the list of jobs on their smartphone. Simply by clicking on the ‘Job’ they can get complete details of it.  

•    Once the work is completed, the technician can enter particulars of the job done, get a customer’s signature on the digital job card, and transmit the same to the office manager.  

Why Go Digital?

Enhance Worksite Efficiency

Whether you consider it from the viewpoint of a site manager/contractor or a field technician, the electronic job card system makes the process simpler by eradication of outdated, time-consuming, and monotonous administrative tasks. With its digital software-based platform, managers can henceforth keep an eye on work progress status, track the location of the technician, and get real-time feedback and review the same at end of the day for accountability.

Instant Updates/ More Customer Services

Once you assign the job works to a technician, they can see the particulars of it on their android phone. So, they need no more to visit the office, wait every morning for getting their job cards, and equally don’t require reporting back to the office. Now, as they can access the jobs allocated on their mobile, on the completion of the work, they can update the digital form and report back simply by clicking a button. So, why involve your field staff in long admin works while that time can be utilized by serving more number of clients a day.

Continual Improvements and Productivity

Storing of valued customer service database digitally with an electronic job card system offers you a more accurate and worthwhile window to analyze the number of jobs done at the end of every month in addition to better insight on the performance level of each technician. Equally, by keeping job cards on your smartphone, henceforth, you can raise invoices once a job is completed and avoid missing or erroneous invoicing due to common human error. To conclude, access to a paperless world helps you bring better organization with the modernization of the system and thus keeps you ahead in the competitive age while optimizing users’ experience.

FieldMetrix.com offers job cards software that runs on the web and on Windows mobile devices that enables companies to use mobile forms to capture data in the field. This electronic job card ( www.fieldmetrix.com/Electronic-Job-Cards ) system eliminates paper in the field which reduces the associated data entry and administrative requirements. To know more, visit https://www.fieldmetrix.com/About.