A Complete Guide About the QuickBooks Multi-User Mode

Posted by Austin parker on January 1st, 2021

QuickBooks enables the users to work in a single user mode as well as multi-user mode. In QuickBooks Multi-User Mode, the users can add multiple users that can connect with them and access or open the QuickBooks company files. This can be done both over a network and through the host computer and device.  There are many merits of using multi-user mode in QuickBooks. The main merit is that it helps in saving time and effort. You can add many users at once and access the company files to view and edit. 

Merits of the QuickBooks Multi-User Mode

The following are the merits of the QuickBooks Multi-user mode:

  • When multiple users access the same company at the same time, this will make the company save much of their time and effort. 

  • Users can focus on more things instead of waiting to access the company files in QuickBooks.

  • Business accounting will be more effective and efficient.

  • QuickBooks users can select a dedicated device for multi-user mode purposes.

  • Additionally, you can also use one of your office workstations as a host computer.

  • QuickBooks multi-user mode will reduce the restrictions that occur due to the geographical area. This will let you track your employees easily.

  • The multi-user mode will allow teamwork and that will result in better performance of the task.

  • Employees tend to do their work with full potential in a well-informed manner.

  • QuickBooks multi-user mode will save you time and you will be more productive to do other crucial things. 

Things To Remember Before You Use the QuickBooks Multi-User Mode

The following are the important things that you need to keep in mind before you start using the QuickBooks multi-user mode:

  • Make sure that each device has the QuickBooks Application.

  • You must have a licensed copy of every QuickBooks application separately.

  • Every QuickBooks version must have the latest version. By latest version, it means QuickBooks version 2019 and onwards.

  • The QuickBooks Desktop Pro version lets you add a maximum of 3 users at a time.

  • Further, the QuickBooks Premier version lets you add a maximum of 5 users at a time.

  • In the same vein, the QuickBooks Enterprise version allows you to add a maximum of 30 users at a time.

Steps to Use the Multi-User Mode in QuickBooks

Follow the steps that will help you in using the multi-user mode:

  • Open your QuickBooks application.

  • Move to the ‘File’ menu.

  • Click on the ‘Utilities’ tab.

  • Choose the ‘Multi-user Host Access’ option.

  • Scan your company files using the QuickBooks Database Server Manager tool.

  • After that, add the users and grant them access to view, edit, or delete files.

  • Make your company file password protected.

  • Ask the users to log in to their QuickBooks and access the company files.

In Conclusion:

The above article is based on the information regarding the QuickBooks Multi-user mode. If you are not able to use the multi-user mode manually, consult the QuickBooks Error Support experts on this number: +1- 877- 349- 3776.

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Austin parker

About the Author

Austin parker
Joined: December 1st, 2020
Articles Posted: 4

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