Invoice And Payment Process

Posted by Alex Messi on January 4th, 2021

The ability to manage the cash flow of a business is often the biggest worry for a business owner. One of the easiest ways to ensure a steady cash flow is to make sure that you pay your bill or vendor invoices on time and without any blunders. However, no business is immune to human errors, no matter how efficient your finance staff is. This is why the method you use for the invoice and payment process for the invoices generated through a bill generation app will likely make or break your business.

In simple terms, the invoice and payment process involves the steps taken from receiving an invoice generated via an online bill generation software through paying it. For transparency and proper functioning, the invoices you receive need to be approved by an authorized person before being paid. The pace of this process depends upon the size of your business. The bigger your company, the more complex this process becomes. Mentioned below are the basic steps that are involved with the invoice and payment process.

• You receive an invoice from a vendor. These days it is done using a bill generating app and sent to you via email or mail.
• A copy of this invoice is then placed or scanned and saved in your filling system. This is to avoid any discrepancies and it helps during the audits.
• The invoice is then sent for approval. An authorized person takes the appropriate action to either approve or reject the invoice.
• Once the invoice is approved, you can then pay your bill. The process between steps 3 and 4 could be time-consuming since the payment can not be approved without a thorough inspection of the invoices.

Incorporating automated invoice processing will ease your work when it's time to pay your bill.