Guidelines for Choosing Rental Equipment Service

Posted by SharonEvans on June 30th, 2014

Identifying the right party rentals equipment company can be truly difficult. There are literally hundreds of companies to choose from and all of them claim to be the best. One needs to be very cautious as a service provider may offer you the world, but ultimately deliver only half the service you paid for. They want their money all right and leave you to sort out logistical issues, the event itself and very often broken equipment. One needs to make backup plans and eventually the event costs double than it was intended to cost. Follow a few simple guidelines in choosing the right rental equipment specialist.

Conduct research before choosing any party rentals specialist. This seems logical but you will be amazed at how often people do not follow this simple guideline. Rental equipment does not come cheap and the investment will be substantial while hiring the right equipment vendor. Ask around if any of your friends, family or colleagues know of someone they can recommend. Look at the website of any prospective rental specialist. This will always give a very good indication of how good they are. They usually have reviews on their site as well as a gallery of photos of events which they might have handled in the past. At this point you can also ascertain which areas they cover.

You would also need to ensure that there is a good idea of what is exactly needed. Write down the things that you will need to outsource for your event. Is a marquee tent required? Is a music system part of the event and so on? Some party rentals specialists only specialize in a specific field such as formal functions like weddings, banquets or corporate. Others specialize in more informal events like birthday parties, outdoor events or a surprise party. Rental equipment that is needed should fit the client’s needs and wants. A good idea is to choose a company who is a specialist in all events.

The biggest factor in choosing a party rentals specialist is the budget. You must always keep track of your budget in choosing rental equipment. Deep within our hearts all of us want to have an event which is laced with all the bells and whistles, but this is not always practically possible due to budgetary constraints. Get quotes from at least three prospective suppliers first. If all the equipment needed can be obtained from one supplier, they will very often throw in discounts on bulk hiring. Pay extra if a company is exceptional in customer service and knowledge.

It is also important to ensure that your chosen party rentals specialist offers excellent customer service. Service beyond customer expectation is what is needed. A good idea of their service levels can be gauged from the first phone call or meeting. Are they helpful and easy to deal with? Do they offer guarantees on rental equipment and a backup should anything go wrong on the day? Does it feel that they make you feel as the only customer they have? If the answers to these questions are yes, then carry on with the selected company for your own peace of mind.

One of the first requisites for any party is to identify party rentals which would suffice for the event in every way. Not only should they be capable of supplying rental equipment in good condition but also at affordable rates.