The Biggest Resource Saved When You Use Purchasing Software

Posted by articlelink01 on October 7th, 2014

Although many organizations, whether big or small, have learned to invest on purchasing software to manage orders and vendor relationships, among others, others are still apprehensive. Normally they are bothered by the cost.

How much does a typical purchase order cost in the market today? It is nearly impossible to spend less than a few hundred dollars for it, which means it can potentially hurt savings and cash flow.

But here is the thing: that pinch is only temporary. Purchasing software, meanwhile, lets you save one of the biggest and yet most often-overlooked and taken-for-granted resource in the world: time.

We Spend Too Much Time on Routines

In a study conducted by YouGov, it surveyed women between the ages of 15 and 29 about how much time they spent in their morning activities. Upon analysis, they discovered that over 50% spent no less than 11 minutes getting ready.

Organizations or companies suffer almost the same problem.

To illustrate, let us do some math. Let us pretend that withoutpurchase order cloud, you spent an average of 30 minutes processing 5 purchase orders—not too inconvenient, right? But then businesses often grow, and so it is more than likely by the time you reach your sixth or seventh month, you need to work on 10 each day. That means you are already spending about an hour for the same job.

Now if you operate 5 days a week for 8 hours, that means around 13% of your working time each year is spent on nothing but processing those orders. Moreover, if your average cost per hour is $30, you are spending almost $8,000 for it, making it more expensive than getting the purchasing software. Further, you could have better used it for more revenue-generating activities like marketing or training sales executives, even building customer relationships.

What Should You Do?

While you have many options on how to deal with routine tasks, the two best options include delegation and automation. The main problem with the first one, however, is you are only relieving yourself from the responsibility. Someone else has to do the extra hour for your sake. It does not completely remove the cost out of the equation.

The most ideal decision, therefore, is to buy a purchasing program that can automate the process. In less than 15 minutes, you could already complete the task with almost zero errors and in real time. This software is also designed to work harmoniously with other business processes including inventory and accounting, so generating reports and analyzing figures are way easier.

You can also choose not to hire a purchasing officer anymore, saving you more money on labor, or simply opt for a professional on retainer’s fee.

Buying anpurchase order cloud also means that you can access and run the software anytime and anywhere with great ease and no worries on security and privacy. You may also cancel the use whenever you like.

Manage your time more efficiently today by investing in a purchasing program.

Resource Box

Automate your primary business process today and have more time leading, marketing, and building revenues and cash flows. Invest in a customizable Purchasing software solution from Bellwether. When you invest on online purchase order cloud , you also invest on the company’s over 28 years’ experience in requisition and purchasing management.