5 Tips For Choosing The Perfect Conference Venue in Johannesburg

Posted by Graves Fitzsimmons on February 18th, 2021

A successful conference in any part of the world relies on thorough planning, and a venue that meets your conferencing needs. Whether you're organizing a small corporate get-together or your organization's annual conference, the venue you choose for your event is significant. The day of the event, catering options, and attendees' pleasant experiences … are all partly affected by which venue you choose. As the conference's backdrop, the venue will play a big part in any occasion's success. If you're currently searching for the ideal venue for your next event, here are some of the most important things to consider before choosing a conference venue in Johannesburg. . 1. Accessibility The location of the Conference Venue is eminent for maximizing event attendance. Accessibility is the most crucial factor in choosing an event destination. Before deciding the venue, ensure that transportation is readily available to the location so that attendees can easily reach by air, rail, or vehicle. If your attendees are included in high-level executives or VIP's and the only flights available need more than one leg, you may lose participants. Also, verify that there are valet services or ample parking for attendees who wanted to drive to the venue. 2. Capacity Whether you're assuming 10, 20, 50, 100, or 400 people at your event, choosing a conference venue that caters to your capacity is a must. Ensure attendees have comfortable seating in all sessions, as well as space to relax during breaks. Don’t choose a venue with theatre-style seating when delegates need to take notes or use laptops. Similarly, a conference room that’s too big will make it look like half the attendees failed to show up. 3. Services and Amenities Be careful not to assume that all venues offer the same level of inclusions and service or that all facilities will be available for your event. Suppose you need additional services like special catering (including dietary requests). In that case, floral arrangements, audio-visual services, pads and pens, IT support, staging and lighting, decor for event production, transportation, ticketing, or sightseeing tours for the guests, find out what your venue offers. 3.The Network Fast and reliable internet access is an ideal conference essential. In today's online world, fast WiFi lays the pillars of a successful conference. More often than not, a dedicated conference means throw in free WiFi as part of the package. On the other hand, hotels and other similar Conference venues frequently charge for wireless internet, adding to the overall price of your event. WiFi in these venues is often not entirely up to the standard required to house a busy conference, so asking about the WiFi quality is just as important. 4. Cost and Flexibility on Event Date Being flexible on the conference date can be an excellent way to negotiate with conference venues. They may have free dates on their calendar that they want to choose. By providing 2-3 options for the date, you are more likely to get discounted pricing. 5. Staffing Find out the attendee to venue staff ratio to decide if there will be sufficient wait staff, security, and concierge support for your event. You will have a lot on your plate during the conference day, so check if there is an on-site dedicated venue administrator or designee to assist with any issues that occur. Should you need more information about the best venue and option in gauteng, sandton and Johannesburg, Click here to choose from a variety of conference venues offering a wide range of services and amenities.

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Graves Fitzsimmons

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Graves Fitzsimmons
Joined: February 18th, 2021
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