Legal transcription companies ensuring privacy and security

Posted by petertomar on March 25th, 2015

As the legal information and data is very sensitive, the legal experts cannot afford to let their confidential information reach the wrong people. Thus, when it is about transcribing the sensitive and confidential legal data, it’s important to keep the privacy and the security of the legal information and data. The professional transcription companies very well understand the significance of confidentiality of the legal information they have been entrusted with. 

The providers who offer legal transcription services have a lot of measures for ensuring the security of the legal information. For ensuring the privacy and safety, most of the legal-transcription service companies transcribe the data in such environment which ensures maximum security. A trustworthy transcription service provider employs a lot of advanced, state of the art transcription system as well as software for delivering the legal-transcripts very safely. For avoiding the issues of security, proper steps need to be taken for safeguarding the transfer of these files. A legal- transcription service provider has a lot of stringent measures of security for ensuring the safety as well as confidentiality of the data. 

Securing the infrastructure for legal transcriptionsFor avoiding the leakage of the important legal info, computers are used by transcription experts which are password-protected. Firewall Protection is a set-up which prevents un-authorized interception of internet. The virus definitions are upgraded regularly for protecting the computer against all mal-ware threats. The technical evaluations are carried out on a regular basis for making sure that all the systems meet the specific safety requirements. The security services are hired for preventing theft or vandalism of the information which is stored on their systems. Other measures of security implemented are:

Random scrutinisation regularly

•Monthly back up of the computer and the lockers

• All the employees need to sign the confidentiality & the non disclosure agreement.

• All administrators, persons and the transcriptionists having access to the confidential info, files, need to sign the agreements of confidentiality. 

Safe transfer of filesA well established transcription provider offers safe & effective options of dictation through the digital recorder. The dictation of the attorney is recorded on the digital-recorders. 

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