Replacing & Refurbishing Theatre SeatingPosted by Emma Dyson on March 15th, 2021 If you own an independent theatre or cinema or are responsible for the facilities in such an establishment, this guide has been designed to help you when it comes to sourcing, replacing or refurbishing theatre seating. From modern seats in a new build arts centre to traditional theatre seating in a listed building, there are a range of options available to you once your auditorium requires refurbishment, or if you are fitting out a new venue. Refurbishing Vintage Theatre Seating If you are fortunate to have the type of vintage theatre seating that’s now sought after, regardless of how it might have been modified, it’s often possible to restore it to its former glory. If you want to maintain the heritage of your establishment and show off original features, refurbishment is the first option you should consider.
Refurbishing Modern Theatre Seating Over a long period of time seating upholstery can become frayed, particularly on the arms and seat edges. The foam padding inside the seats can also begin to sag, making them less comfortable to sit on. Refurbishing just the parts that are worn is a simple and cost-effective solution to prolong the life of your seating whilst making it look as good as new. Many theatre seating manufacturers such as Evertaut are skilled in refurbishing theatre seating and can tailor their service to meet your requirements in this regard. Theatre Seating Replacement After the original hey-day of theatre when its popularity began to decline, many theatres closed down and buildings were either repurposed or boarded up, remaining out of use for long periods. In many cases the theatre seating was routinely ripped out and disposed of with no thought given to its historical value. In later years when many of these buildings were reinstated as theatres or cinemas, they were fitted out with the auditorium seating of the time which is no longer suitable for modern day audiences. Similarly, theatres which were newly established during this period will also now face the same issues. If this is the type of seating currently fitted in your venue, replacement is often the only viable option if you want to provide the kind of comfort and style that today’s audiences expect. The original theatre seating in Formby Little Theatre (above left) was fitted in 1984 when the theatre company moved into its own premises. Whilst fit for purpose at the time, the seats were narrow and did not have any arms. Fast forward 30 plus years and the facilities in the theatre were over-due for an upgrade. They opted to replace the seats with Evertaut’s Orion theatre seating, sacrificing 5 seat places to provide more space for each member of the audience and allowing for arms to enhance comfort and delineate personal space. Removable banks of seating were also fitted on the front row to make provision for wheelchair users as and when required. Refurbishing Theatre Seating in Listed Buildings If your theatre or cinema is a listed building you can seek advice from your local authority Conservation Officer and the Theatres Trust in relation to any refurbishment works you might want to carry out. The Theatres Trust also strongly advise employing the professional services of architects, surveyors and consultants who specialise in historic theatre buildings where appropriate. If your listed theatre still has its original seating then it’s likely that any refurbishment works will have to retain the original design and colour. That is not to say however that minor modifications are not possible if they are necessary to address issues that have could have a detrimental effect on audience sightlines or comfort. When seating in the Grade II listed Crucible Theatre in Sheffield (below) was refurbished, new upholstery fabric had to be colour-matched to the original yellow.
Alternatively, if you want an authentic vintage look there is the option of sourcing reclaimed seating which has been removed from another venue. It’s likely this would need refurbishing before fitting into your venue so you would need to weigh up the cost of all these elements versus buying new. This will help determine how important it is to have original vintage seats as opposed to reproduction ones. You may also find it possible to source auditorium seating ‘off-the-shelf’ but this is generally more suitable for the domestic market and not for professional venues. New theatre seating is a long-term, high-value investment and you need to ensure the seats you choose are going to stand the test of time with high-frequency usage.
If you are specifying tiering you will need to choose what type of floor covering is to be fitted over it. In an existing venue, you may also want to replace or upgrade the floor covering at the same time as the seating. Many seating manufacturers can also supply and fit this so it is something you could request a quote for alongside the seating. If you will be using a separate contractor to undertake this work you will need to make your seating supplier aware of this so that the seating removal and replacement can be co-ordinated with the flooring supplier. Bear in mind that if your seating supplier has to make 2 site visits to remove and refit seating then this will likely incur additional costs.
In relation to specifying theatre or cinema seating, you need to ensure that provision is made for wheelchair users to easily access the auditorium and be able to sit and watch the performance. In an auditorium with fixed theatre seating, a permanent space can be made available for wheelchair users or removable seating banks can be taken out as and when required. The latter option allows venues to maximise capacity when there is no requirement for a wheelchair position during a performance. Removable banks of seating are generally fitted on the front or back row (dependent on where access points are located). They are commonly made up of 2 or 3 seats fitted together which can quickly and easily be unscrewed from the floor for removal as required. When in situ they look just the same as all other seats in the auditorium, as can be seen in The Core Theatre in Solihull (pictured below). Removable banks of 3 seats are fitted along the front row with hand wheels (circled) to facilitate easy removal.
There are a variety of social distancing aids on the market from signs to stickers and of course there is also the option for establishments to create and print their own notices. None of these are without problems however as anything stuck to a seat is likely to leave behind a residue whilst signs and notices can easily be moved or accidentally knocked on the floor by patrons. In response to the need for a more robust solution, Evertaut is now manufacturing Social Distancing Seat Covers and Seat Caps which clearly indicate seats that are out of use whilst being easy to fit and remove. Whatever option is preferred, you will need to consider how to facilitate social distancing when replacing or refurbishing theatre seating.
For established venues, it is also useful if you can supply a floor plan if you already have one drawn up, or at least confirm your seating configuration. If you want to increase or decrease the capacity of the venue, then this is something best discussed with potential suppliers as they may need to conduct a site survey and draw up a new seating plan for you. In the case of refurbishing theatre seating, it is very helpful to provide potential suppliers with photos of your existing seats along with details of all elements you feel require attention. This should allow them to provide you with a refurbishment quote without needing to visit your premises. Choosing a Seating Supplier
If you cannot find exactly what you are looking for, you will find that many manufacturers will be able to tailor their seats to your specifications so it is often worth picking up the telephone to discuss your requirements with them. Once you have a short-list of suitable seating options you can request quotations and in some cases it may be possible to obtain a sample seat for testing. Although budget is obviously a key consideration, choosing seating based on the cheapest price does not necessarily offer the best value over the long term. Comparing seating specifications will also help you assess quality and comfort, particularly if you are unable to test a physical seat. Removal & Disposal of Old Theatre Seating If you are having seats removed and replaced you will need to consider who will be responsible for this and what will happen to the old seats. If your existing seats are no longer fit for purpose and require disposal then there will be a cost associated with this. Most suppliers will be able to handle this for you and should ensure they are responsibly disposed of with components being recycled where possible. If the overall structure of the seats are still in good condition then it may be possible for them to be sold on or donated to a charity or other organisation – this is certainly something to consider if feasible. Quality & Environmental Considerations If you want to ensure you are dealing with an ethical supplier then ask for evidence of their certifications and any policies you feel it is important they have. ISO 9001 is a key quality management certification whilst ISO 14001 relates to environmental management. Some smaller suppliers may not have these certifications but it is important to check they are still following the best practice principals of them. All companies should have policies relating to quality, the environment, health and safety, equality and diversity, sustainable procurement, sustainability, and equal opportunities to name just a few. Finance
Where grant funding has not been forthcoming, establishments often have to rely on their own fundraising initiatives to generate capital for refurbishment projects, although these have obviously been hit hard by the Coronavirus pandemic. Another alternative means to fund theatre seating refurbishment or replacement is leasing. Many venue operators are unaware that this type of finance is available to Limited Companies for both refurbishing existing seats or purchasing new ones. It allows theatres to pay for their seating in fixed monthly instalments over a set period of time with the benefit that the payments are tax deductible against profits. Evertaut can put clients in touch with companies who offer this type of finance although we cannot offer any financial advice or determine whether this is a suitable option for any individual establishment. It is always recommended that companies seek independent financial advice before entering into such an agreement. We do not receive any fee or other benefit for introducing venues to a finance company. After-Sales Service
From being able to repair a damaged seat to replacing a missing fixing, it is the little things that can go a long way in providing the kind of service that ensures customers are satisfied well beyond the purchase and installation process. Lead Times & Installation
Although Coronavirus has forced venues to close, during normal times many establishments have little or no dark time available for theatre seating refurbishment or replacement work to be carried out. As an experienced theatre seating manufacturer and supplier, Evertaut works closely with venues to ensure work is carried out in a timely manner and this is something that will need to be discussed with any other potential suppliers. Theatre seating refurbishment work will often be carried out off-site whereby all relevant seating components will be removed and taken away for refurbishment then returned and refitted at a later date. If there is no dark time available for this work to be carried out, it could potentially be done in batches over a longer period of time. This allows performances to continue with reduced capacity with refitting and removal being done between performance times. Whilst most manufacturers will offer a supply and installation service, you may also choose to arrange your own installation. This can often be more cost-effective for smaller venues where an additional premium may need to be charged to send an installation team to fit a small number of seats. In the theatre pictured below, the seats, backs and arms were removed for refurbishment whilst the metalwork was left in situ.
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