An ideal Guide To Setup And Configure Outlook EasilyPosted by Wiberg Workman on May 17th, 2021 Outlook 2003 Outlook 2003 is really a mail client which is used frequently and has many functions which might be very useful, like a mailbox, agenda, possibility to plan group meetings, agenda's of colleges can be started out, etc . Below I will identify several functionalities of View 2003 which can be very useful in your case and I hope that this explanation helps you working with Outlook the year 2003. Setup Outlook 2003 No cost / Busy options Reveal calendar Open shared calendars Add personal address book Beyond office assistant Plan conferences Signature for outgoing email-based Junk e-mail Archive e-mail What is the size of my mailbox Show full menus Modify reading pane Setup Belief 2003 Outlook is the most employed mail client which is getting used by many people. If Belief is being installed on the computer, then you definitely have to configure Outlook to help you collect your e-mail and also read it. If Prospect is installed and put together, it automatically gets the email-based from an Exchange server in a network or from one more e-mail provider like Gmail etc . If Outlook is installed and you open it initially a wizard will be started so you can configure Outlook whenever you like. Here you have to select what treatment of server gets your own personal e-mail. Normally if you are working in a company network there is an Alternate Server so then you go for the option 'Microsoft Exchange Server'. If you use Outlook in a house situation and you have a supply like Gmail, you should choose for the option 'POP3'. The other options are common not used frequently. If you have chosen the right deliver server you click 'Next'. In this example I will talk about the POP3 mail machine because this is the most used kind of server in a home condition. User information: Here a person enter your name so you e-mail address. Server Details: Here you have to enter the web server information which you normally have received from your Internet provider or even e-mail provider. For example in case you have an e-mail address from Gmail, you enter on the 'Incoming mail server (POP3)' textbox: 'pop. gmail. com' and at the 'Outgoing submit server (SMTP) textbox: 'smtp. gmail. com'. These storage space types you can normally get also on the website of the supplier. Free / Busy options Free / Busy alternatives means that you can configure the options with what times you are available for meetings which can be arranged by Prospect 2003. In your Outlook date there can be appointments, meetings, and so on be planned already consequently at these times you are not accessible. The hours which you have nothing at all in your calendar you are readily available. The above you can easily show with other users in the network so they can see when you are available along with a meeting can be planned one example is on a moment that every individual invited is available. This function is very useful to plan meetings and is used very often. It is possible to configure yourself how many weeks in advance your availability needs to be published on the network with other users. If you want for example that your colleges can see your access for the next 6 months then you can set the free / hectic option to 6 months. Now the users in the network can see your own availability from this month before next 6 months and no even more. So when it is January and you also set this option for half a year, others in the network could see in your calendar when you are readily available up to and including June. How to install the Free / Active options in Outlook 2003? Click 'Tools' in the selection and click 'Options'. In that case click 'Calendar Options' switch. Here you click the 'Free/Busy' button. Here you can enter how many months your access must be published for your educational institutions on the network. To complete the actual setup; Click 'Ok'. Simply click 'Ok'. Click 'Ok'. Now your availability is visible on your colleges for the period you just entered. It can take a while ahead of the Exchange server has up-to-date this setting. Share Date (only for Exchange Machine e-mail accounts) In Perspective 2003 you can share in addition your agenda to others in the network so someone else can read or revise it. This could be very easy to have an executive secretary to keep up the particular calendar of the management in order to see when the management is not really at the office when there is for example a new phone cal for the managing. It can be also be useful for your personal colleges that they can view your own calendar, so they can see if you are at the office and when you are not. That calendar is easy to share and you may configure how to share your own personal calendar. In Outlook the year 2003 you can configure who can just read your calendar and also who can also edit that. This you can configure per college individual. For example the exec secretary is the right to edit the calendar but some other colleges can only read your own personal calendar. Using this way of expressing your calendar you can easily install how you want to share your own personal calendar. How to share typically the calendar in Outlook 2003? Click 'Calendar'. Here you could share the calendar. Within the left pane you see 'Open a Shared Calendar'. Applying this link you can open any shared calendar. To share your own calendar you need to have an Alternate Server e-mail account. With no an Exchange Server email-based account you cannot share your current calendar. If you do have an Alternate server email account the truth is on the left pane 'Share the calendar'. If you do have an Change Server e-mail account the url 'Share my calendar' is shown So if you have a Trade Server e-mail account you simply: Click 'Share my calendar'. Click the 'Add' button. Enter the name of the person with whom you want to grant sharing accord to and click 'Add' and 'Ok'. In the 'Name' box, click the name from the person you just added. Within 'Permissions', in the 'Permission Level' list, click the permission levels that you want. It could take a couple of minutes before the Exchange Server offers updated these settings. Available shared calendars Beside expressing your own calendar you can also perspective others calendars. This can be very valuable if you want to know where your own personal college is when he or maybe she is absent and at just what time he or she is back at the office. You can only view somebody else his calendar after that person has given you dispenses to read or edit his / her calendar. So first see your face has to give you the right dispenses. If that person has given you the right permissions you can view that persons calendar using the following way: How to available shared calendars? Click 'Calendar'. Click in the left pane 'Open a shared calendar'. Here you enter the name of your college or you click the 'Name' button to select your own personal college from the list. In the event the user is chosen therefore you clicked 'Ok' the diary of your college is being revealed near your own calendar inside a different color. In the remaining pane now you see the work schedule of your college also in the 'Other calendars' area. Through checking the checkbox of your university you can show or hide which calendar. Using this way you can view several calendars of a number of colleges. Add personal address book In Outlook 2003 we have a standard contacts list where often all users of any company network are published in. Using this contacts record everyone in the company can certainly select a user from the collection and send an email or plan a meeting. If you need to add some private contacts to some list it isn't quite necessary to add these to the standard contact list because you would like to separate your business and your non-public contacts. To add a 'Personal address book' you can easily different your private contacts from your business contacts. How to include a personal address book? Click 'Tools' in the menu. Click 'E-mail Accounts'. Then you select 'Add a new directory or address book' and click 'Next'. Then you select 'Additional Address Books' and click 'Next'. Then you select 'Personal Tackle Book' and click 'Next'. Here you can give the personalized address book a name and you may enter the path where to retail store the address book. I recommend which you leave the path as it is. Click on 'Ok' and you will be asked in order to restart Outlook 2003. Once you have restarted Outlook 2003 you can view your personal address book by hitting 'Tools' and 'Address Book'. You can select this diptych to view your personal contacts. Away from office assistant (only with regard to Exchange Server e-mail accounts) The out of office associate is very useful is you keep on holiday or if you have several days off. This out of place of work assistant automatically replies towards the sender of an e-mail using the text you can configure yourself in advance. So if you use this beyond office assistant the fernsehkanal gets nicely an email back which is more specialist then let the sender hold back until you are back at the office. Also when it is an important e-mail you are able to let the sender know that you will be on holiday and that he can deliver the important e-mail to your college for example. How to configure the particular Out of office assistant? Simply click 'Tools' in the menu. Click 'Out of Office Assistant'. Here you select either you are In the office or Out of the office. Inside upper text area you may write the text which has for being replied to the sender. Within the lower text area you can add rules for incoming e-mails. You can add a rule by clicking the 'Add Rule' button. For example you can add a new rule to forward e-mails from specific senders to another one e-mail address. Or as an example you can add a rule to delete automatically e-mails originating from a specific sender. If you are again from your holiday and you start Outlook 2003 again you can be prompted with the message 'Out of Office is currently upon. Would you like to turn it off? '. Here you simply click 'Yes' and now you can reply by hand your e-mails again. Program meetings A useful function in Outlook 2003 is organizing meetings. First you think about having to participate the meeting, you select these persons in the list, you look for the option of these persons and you approach the meeting after which all these persons automatically receive a great invitation for this meeting which may be accepted or refused. The person who arranges the meeting gets an e-mail which people accepted the invitation in addition to which refused it. In the event the meeting is accepted it can be inserted in the calendar quickly. If later the conference has to be replaced for some reason, again every invited person must accept or refuse the newest time and after acceptation the meeting is also automatically get replaced in the calendar. How to plan a meeting? Click 'Calendar'. Press 'New'. Here you can get into a subject, a location, date and also time and also some extra learn about the meeting. Then click 'Scheduling'. Here you can add the men and women which have to participate typically the meeting. You can add them on the left hand side pane by typing their own names or by simply clicking the 'Add Others' option to select them from the speak to list. After you have added everybody you simply click 'Send' and the invitation for this meeting will be send to the persons you just added. If the invites is being accepted the conference will be inserted in the work schedule. Signature for outgoing email In Outlook 2003 you can set a signature that may be placed under every outgoing e-mail. For example you can set any signature like: Yours vigilantly, Mike McDonald Quality Goods T: 0123456789 F: 0987654321 E-mail: mmcdonald@qualityproducts. com Simply by setting a signature a person type these standard lines each time you send an email-based. How to set a signature bank for outgoing e-mail? Press 'Tools' in the menu. Press 'Options'. Here you click the 'Mail Format' tab. The following you click on the 'Signatures' press button at the 'Signatures' area. The following you click on the 'New' key to create a new signature. In this article you can enter a title and optional a template. And click 'Next'. Right here you can type the trademark which has to be placed under just about every outgoing e-mail. It can as an example be something like my instance above. You can also edit this signature by changing the font. If your signature will be ok, click 'Finish'. Click on 'Ok'. Click 'Apply'. Press 'Ok'. Now if you want to write a new e-mail and you simply click 'New e-mail', the personal unsecured is already written so you just have to write the body of the email-based. If you don't want to use this signature bank anymore or you want yet another signature being written within particular e-mails, you do step 1, 2 and three or more and you select at the 'Signatures' setting the signature you intend to use. Select ' None ' if you don't want to use any signature. If you want to remove some sort of signature you repeat step one, 2, 3 and 5 and you select the signature you want to delete and click the 'Remove' button. Junk mail If junk mail is bothering you, you are able to protect yourself against it by configuring junk mail inside Outlook 2003. For example it can be that you receive junk mail all the time in one and the same sender along with advertisements, porn or additional junk mail. In Outlook the year 2003 you can block these e-mails so they will not come into your personal inbox. Using such a configuration you don't need to delete every day all these junk mails from your email address. How to configure Outlook 03 for Junk mail? Click 'Tools' in the menu. Click 'Options'. Here you click the 'Junk E-mail' button. Then you see 4 tabs. I will illustrate each tab. Options Within this tab you can choose for a higher level of junk e-mail protection. You decide 'No automatic filtering' to 'Safe List Only' for you to configure what to do with junk email. What each level indicates you can find at the description on the levels. Further more you can choose when the junk e-mail has to be erased permanently or that these e-mails have to be stored in a special folder. Safe Senders Here a person add e-mail addresses regarding domain names which are safe and do not may be treated as gunk e-mail. The addresses you think are safe you can physically add by clicking often the 'Add' button or to importance these from a file by simply clicking the 'Import via File' button. Safe Recipients Here you can configure comparable as at the 'Safe Senders' tab. But now you can launch it for the recipients in stead of the senders. Hindered Senders On this tab contain or remove senders which needed to be blocked. E-mails via these senders are being removed or being placed in a unique folder called 'Junk E-mail' and they will not come in typically the inbox. Archive e-mail Once you've worked quite a long time with View 2003 and you have send and also received many e-mails, your mailbox is often full. When you find yourself in a company network addititionally there is often a limit on the letterbox and you receive more and more often a e-mail which says that a mailbox is almost full. Nevertheless, you don't want to delete numerous e-mails because they contain information, but you also want to empty your own personal mailbox. This is possible simply by archiving your e-mails. Storage e-mails is the storage of your e-mails on the local hard disk drive in stead of causing them on the Exchange Machine or on the server on your e-mail provider. When the e-mails are archived you can open them the same way as you performed before but now they possibly be read from your local hard disk. Using archiving you can retail outlet as much e-mails as you wish (until your hard drive is full). How to archive e-mails? Press 'File'. Click 'Archive'. The following you can select which folder you want to archive to your disk drive and where you want to store the archive file. (I recommend you leave the path because it is). Now if you have decided on a folder you press 'Ok'. In the left sostentamento now you see there is a alter. The change is the 'Archive Folder'. Now you see that these kinds of folders are added to the particular 'All Mail Folders' location. What is the size of my mail box? If you receive an email-based that your mailbox is almost entire you want to delete or save some large e-mails. But outlook for ios is don't know how to find these big e-mails. What to do is to get how big is each folder so you learn where to search for the large e-mails. How to see the size of my very own mailbox? Click in the still left pane below the buttons 'E-Mail', 'Contacts', etc . on the icon for the 'folder list' see. Now there is a change in typically the left pane and you view a link 'Folder sizes'. Select 'Personal Folders' and click on the 'Folder sizes' link. The following you can see which folder has large e-mails. You can see the total size of the Inbox for instance. Or at the send goods. These folders are often really large. Now you can return to often the folder which is quite large and also to search for the large e-mails to delete them or to save the complete folder. Show complete menus Standard there are smaller menus when there is clicked on the item once. For example when you simply click 'File' in the menu, just few options in that food list are being showed. The options that are being showed are the selections recent used. The full possibilities are being showed after you double click a menu piece or when you hold the mouse button on it for a few seconds. Now there is a possibility to maintain Outlook so the full food selection are showed after a solitary click on the menu. How to indicate full menus in Belief 2003? Click 'Tools'. Just click 'Customize'. Here you see a few tabs. Click on the 'Options' tab. Check the checkbox 'Always display full menus' and simply click close. Now you have enabled the full menus and when an individual click just once on the menu the entire menu is being shown. If you need to disable the full menus merely repeat the steps above and remove theLike it? Share it! More by this author |