Your 6-Step Plan to an improved MeetingPosted by Svenningsen Gibson on May 18th, 2021 We have all heard the news headlines that 2011 will probably be a great year for meetings and events. The economy is rebounding, the stock market it is up, and folks are getting back to work. Now is the time to make certain that we, as event meeting services professionals, are doing all we are able to to enhance and improve the meeting experience for our attendees. Here are 6 simple steps to make your meeting a house run, every time. Ask your attendees what they want. This appears like a "duh" moment, nevertheless, you would be surprised just how many conference services organizations do not do this. They are worried about what the president, board of directors, or committee wants; not what the audience members are looking to receive. Use tools such as for example SurveyMonkey, Zoomerang, direct mail, or email to find out their preferences and interests. Theme your event and make it through on everything. Theming is back! Brainstorm with your team what theme makes sense for the event and then make that part of precisely what is conveyed to your attendees, including the invitations, decorations, and also, dress for the event. Theming is fun, creative, and most of all, memorable! Use all methods for getting people to your event. In the current digital and fast-paced world, many planners are making the mistake of using one or two methods to invite attendees. Don't fall into that trap! Remember, some of your audience, barely uses email. So, if your allowance allows, still send out old fashioned, snail mail postcards (6 months before the event) and invitations (45 to 3 months before event). In addition, consider the free (or low priced) ways to promote the event (ideas listed below). I would recommend you use all the methods, snail mail, digital, and calling, to maximize attendance. Your Website Blog about the event many times Email potential attendees Develop a Facebook event and fan page Develop a LinkedIn event, promote via your groups, or take up a group Tweet concerning the event and create a group for attendees Call the prospective attendees, 30 and 14 days before meeting Spend your cash on great production. Get your event audio visual rental firm engaged in your creative process early. Zoom Meeting App For Android , given your theme, how can you use sound, light, projector and screen rentals to enhance the attendees experience? Content is King. Be sure your meeting or event is filled with top-notch speakers and presenters which are content experts about the topic. Today's audience is so smart and also have smartphones or laptop PCs at their disposal to find out about the surface information on the topic. They are looking to dive deep and can accept nothing less. Look for lots of ways to engage your audience with interactive technology tool rentals. In Additional info and beyond, attendees are going to demand to be a the main discussion. Many ways this may happen include: Utilizing smartphone applications (check the meeting apps website) Rent iPads or Tablet PCs Utilize Wireless Audience Response Systems Make the PowerPoint Presentations short and sweet Rent wireless mics and have them scattered through the entire room Enable many, many questionsLike it? Share it! More by this author |