Steps to Follow When Looking to Book The Right Corporate Event Management Agency

Posted by Harris Willy on September 28th, 2015

No matter if it is your first event, or you keep organizing corporate events for your company frequently, you would always want your event to be fruitful as per your expectations. To ensure its success, you need to hire an event company.

Below are a few steps that explain how you should proceed when you are looking to hire the right event company for your event –

Have the objective of your event. The very first thing that you have to ponder on is the objective of your program. To orchestrate things smoothly, it is crucial to plan things in advance, weeks (or, if yours is a large event, months) before the date of your event. In this step, you have to decide what kind of event you are going to organise. For many, a corporate event is all about first class dinning. Though, food and drinks are just a small part of the function. Instead of deciding the menu and venue, the foremost point that you should mull over is its objective – what is the key purpose of your event? If you have an answer for this question clear in your mind, then you will be able to convey your message to the event agency, and they will be able to assist you more proficiently.

Determine the motives, why you are hiring the event agency? In addition to the aforementioned exercise, you should pen down for what motives you are hiring the planners. Whether it is for corporate venue hire or caterers or for hiring live performers, speakers or artists for the show during the event – you should note down every single purpose for which you are going to hire them. You should have each of their assignments written on paper so that you do not miss anything while explaining things to them during your first meeting.

Budget estimation – Normally, the budget is estimated prior to visiting the company. However, it would be advisable to discuss your budget, plan and objective with them so that they can offer you a befitting package.

Hiring the event planners – Here comes the critical stunt. If you are hiring an event planner for the first time or willing to replace your old agency and assign the task to a new one, you can simply perform a web search. This way you will get a list of best agencies in your nearby localities. Alternatively, if you want to hire an artist, performer, speaker, comedian, or dance group for your event, then you type your desired keywords, and this way you can reach an ideal firm having connections with your preferred performer or artist. You can also scan through your local directories and this way also you can find some suitable names.

In the initial stage, you should pick three most promising names, interview them, check their credentials and experience, and book an appointment with them. It will be shrewd to pay a visit to their office in person so that you get to know about their work culture. If you sense that they are a perfect team for your event, you can proceed with your objectives and further questions and discussions.