How to Manage Medical Records Easily with Practice Management Software?

Posted by iinsight on May 27th, 2021

If your practice is still managing medical records manually, it could be at risk of making mistakes that can be challenging and potentially costly to fix. Moreover, you might find your files disorganised and possibly misplaced or missing. Over time, those incidents could result in a poor reputation, frustrated customers, and anxious workers. You can avoid all those issues by implementing a medical practice management software solution!

Designed for your practice

There may be a wide range of practice management platforms available, but not all of them may be suitable to you. It makes sense to find software that is designed specifically for medical professionals and scalable to suit the needs of any healthcare facility. You might also want to consider a cloud-based platform, which can let you and your team work more flexibly from any device, even on mobile devices.

How it helps your practice

The medical practice management software will make you forget about managing and organising multiple documents and spreadsheets, and maintaining several organisers and storage platforms. It will put everything you need in a single repository, so the records are easier to track and retrieve, and case management will be easier and more secure. A high-quality practice management solution offers the following convenient features and perks:

• Easy data entry – When updating certain records, all you need to do is drag one or more new files from your computer into a select case file and they will be automatically be saved into it. It is also possible to drag and drop and emails and their attachments from your email program into the software.

• Synchronise data – The medical practice management software can be integrated with an accounting system like Xero to automate the synchronisation of invoices and payments. This way, administrative costs and double data entry can be eliminated.

• Organise documents your way – The software lets you label custom folders according to your usual practices. You can also group documents according to type.

• Document approval – A good medical practice management software solution can centralise the approval process of your organisation. Staff with approval rights can easily access the draft documents for their review and approval. After approval, the document is saved as a PDF file to prevent future editing.

About the Author: This article is written by Renato Parletta, CEO of the iinsight®. iinsight® is a cloud-based case management system designed for medical professionals, which include vocational rehabilitation consultants, occupational therapists, NDIS service, and allied health service providers.