Features and Benefits of Attendance Management Software

Posted by NYGGS on September 3rd, 2022

Attendance is something we have related to ever since our school days. We all remember how important it was. How we feared missing our chance to say "present" every morning and the relief we felt when the process was over. Now, as grown-ups, although we don't have to raise our hands or yell "present" to mark our attendance, we still fear missing it. When it comes to an organization, the task of marking and regularizing attendance comes under the purview of the HR department. Not only is the task monotonous, but the HR department also ends up spending a big chunk of their time arguing with employees regarding missing punches and half-days. With the help of attendance management software, all these issues can be resolved, freeing the HR department's time and resources, which can be spent on critical problem solving and benefiting the company in other ways. To understand how attendance management software benefits an organization, let us go through some of its features.

Features of Attendance Management Software

Although attendance management software can have multiple features, we have selected the four most crucial features that will help any organization.

Punch-in and -out

The feature to punch in and punch out is the most rudimentary feature every attendance management software should have. With the help of this feature, HR can maintain all the data virtually. Not only does this help them streamline payroll calculations, but it also allows them to eliminate buddy punching, as every employee is allotted unique credentials. Some attendance management software provides geo-fencing, which allows employees to mark attendance only when they are at a specific location. 

Leave Management 

Leaves are another issue that daunts the HR department. Keeping tabs on every employee's leave balance and deductions is another time-taking activity that can be automated using attendance management software. With the help of leave management, employees can view their leave balance, apply for leaves and submit documents like medical certificates. Managers can view these requests and choose to approve or deny them without involving the HR department.

Payroll Integration 

When you integrate attendance management software with payroll, it calculates accurate salaries based on work hours completed by each employee. As the software captures accurate data, there's no room for error, allowing the HR department to dispense payroll, including complex calculations like overtime (OT), leave without pay (LWP), and paid time off (PTO) without any errors.

Reporting 

To assess if the HR efforts are paying off, you need data that records changes in the organizational structure. Attendance software provides companies with data, including employees who are late, who take the most leaves and ones that are everpresent. This data helps HR in assessing workforce trends and employee performance. Furthermore, this data can be exported in CSV. format, making it simple to understand and leverage.

Now that we understand the features of attendance  software, let's see how the software can benefit an organization.

Benefits of Attendance Management Software

Here are four benefits of attendance management software:

Improve Productivity

When all the tasks are automated and the workflow is defined, it improves productivity. The HR department is free to perform other tasks, allowing them to contribute to the organization in other ways. Additionally, employees can apply for leaves and managers can approve or refuse them with the click of a button. Attendance management software reduces the bureaucracy in an organization allowing the organization to be more free-flowing and productive.

Real-Time Tracking 

Features like geo-fencing and geo-tagging allow companies to track employees in real-time. With the help of attendance management software companies can automate outdoor duty, allowing them to track field executives and ensure they reach meetings on time.

Accurate Data 

Attendance management software is prone to fewer errors as they involve minimal human interaction. This accurate data can be leveraged by an organization to understand where they are lagging behind and address their pain points. When the software handles all the calculations, there are no inconsistencies and no room for arguments, reducing the stress on the HR department. 

Lowers Costs

You must be wondering how buying something can lower costs for your organization. It is simple. Attendance management software reduces time theft, provides accurate payroll calculations and reduces the pressure on the HR department. Additionally, the software provides companies with a complete breakdown of their workforce behaviour, allowing them to make the necessary adjustment that saves costs.

To Summarize

Attendance management software is a must-have for any organization that wants to automate its HR activities and save costs in the long run. If you’re new to the attendance management market, just make sure that it has all the features mentioned in the article. That alone will be advantageous to your organization. These software applications are easy to use and require minimal training. Furthermore, they improve organizational transparency and the work pressure on the HR department.