Event Planners Your Vendors are Like Sidekicks. Use Them Well

Posted by aaarents on September 26th, 2016

You know that feeling you get when you walk into a project with a million moving parts and find yourself suddenly responsible for all of it? 

If you’ve ever tried to coordinate an event, you probably know that feeling better than you’d like. A client’s got a vision, or at least part of a vision, and they’ve got needs and they’ve brought in friends who think they can help but aren’t professionals and their guests have dietary restrictions and WHO A… 

It’s a little like walking into a tornado. 

And suddenly it’s your job to tame the tornado? Double whoa. 

It’s true, it’s a lot. It may take a superhero to organize it all. 

But superheroes have sidekicks, and so do you. 

Your vendors are here for you. 

You don’t have to just rent things. You can enlist the help of a whole rental company--a professional rental company who does things like this all the time because it’s their business. 

Friends are wonderful and it’s generous of them to offer. But how many times has a person showed up with not-quite-enough of something? Or with one person to help when a whole crew is needed to complete setup? 

Think about tables and chairs. They are heavy, and there might be hundreds of them. How about a tent? Someone’s got to set all that up. 

What about serving dishes for your caterer? What about lights for your outdoor areas? What about a dance floor or a podium or table linens? 

Don’t be the victim of good intentions. Tell your clients you need professionals to provide the rentals, and don’t be afraid to stress your position. Their friends’ generosity can be better used in other capacities. 

Rentals are a core component any big party planning. With the right equipment, such as plates, tents, and a dance floor, you can truly transform the experience into something magical that your clients will love and rave about for years to come. 

But no single coordinator can do it alone, not even a super-human one. Hire a good sidekick! 

There are event and party rental companies in Los Angeles that specialize in helping event planners. Start with a rental company. Ask the most important questions: 

  1.     Will you set it all up and take it down?
  2.     Can you get it into and out of our specific event venue? 

Listen especially closely if they have referrals on other vendors and event professionals -- a great event is a team effort, so you may as well let a dream team carry you through! 

If you’re in the Los Angeles area, call AAA Rents & Events for top-notch professional rental services for parties and events of all sizes: 818-785-1105 

About the Company: 

AAA Rents & Eventsoffers a wide selection of service equipment, indoor and outdoor furniture, and more for corporate and other events. For the past 15 years, AAA Rents & Events has served the greater Los Angeles area including Burbank, Santa Clarita, Glendale, and Pasadena.

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Joined: March 25th, 2014
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