3 Reasons that Make Enterprise File Sync and Share Essential for Business

Posted by aashi smith on November 3rd, 2016

With the abundance of consumer file sharing services readily available for free or nearly free access, employees are independently using these apps to sync and share their company data to their personal devices; unknowingly putting the company at security risks. These apps present a range of challenges to business including: limited SLA, data privacy, limited storage, and more.

Enterprise File Sync and Share (EFSS) solutions were developed as a way togive the same easy-to-use functionality as free consumer solutions for syncing and sharing documents, videos, and more across multiple devices, but also add provide enterprises with features that satisfy unique needs and requirements.

Here are just three reasons that make enterprises file sync and share solutions essential for businesses today:

1. Flexible Integration and Deployment

A great benefit of EFSS solutions is the ability to integrate with other business applications such Microsoft Outlook, SharePoint, Sales force, and more. Since employees regularly send files. This capability is advantageous to large companies since employees would not have to constantly leave their daily workflows to access and send large files in another application. In addition to out-of-the box integration with popular business applications, some EFSS solutions offer APIs so that organizations can add enterprise file sharing capabilities to their existing infrastructure.

In terms of deployment, most free consumer applications cannot be deployed on-premise but only in the public cloud. Allowing employees to share data in an unmonitored public cloud can not only lead to a potential data breach, but makes it difficult for IT administrators to gather employee data in the event of an audit. Many enterprise file sharing solutions offer flexible deployment options for on-premise, cloud and hybrid.

2. A Single Repository for Content

Organizations have various departments that could each be using different outlets to share files such as One Drive, Google Drive, and even external hard drives – creating a scattered assortment of confusion for both employees and IT administrators. EFSS solutions give organizations a single file repository for employees to access content from any device. Not only can employees access EFSS solutions from multiple devices, but some EFSS solutions can connect with other file sharing apps such as Google Drive.

Another benefit of having a single repository for content is auditing and tracking tools. These tools allow IT to track when by whom a file was uploaded, downloaded, transferred, edited and more. In an article entitled, The Era of Mobility: Solving the File Sharing Dilemma, the author describes how auditing and tracking is a vital feature in enterprise file sharing solutions that help give IT administrators gain more control and visibility of company files.

3. Security of Data

One of the most important capabilities of EFSS solutions is the ability to provide high-level security for company data in transit and at rest. Features such as encryption and antivirus scanning significantly help enterprises avoid data breaches and provide secure access to content from any device.

As the popularity of free file sharing applications continues to increase, enterprises need to evaluate EFSS solutions as a solution to protect sensitive data and give employees the easy-to-use solutions they desire.

Source: http://bit.ly/2eX6fE4

aashi smith

About the Author

aashi smith
Joined: October 13th, 2016
Articles Posted: 15

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