Three Major Party Event-Planning Pitfalls to Avoid

Posted by aaarents on February 18th, 2017

If you're making plans for a party in Los Angeles, it's wise to prepare for a variety of potential problems. While almost anything could conceivably happen at a party, it makes sense to plan ahead for the most common challenges. Your event is far more likely to be a success if you avoid falling into these three common traps:

 Scheduling Errors

Be sure to precisely schedule your party and the tasks needed to prepare for it. You may find that it takes longer than expected to set up furniture, snacks, audio equipment, decorations and other items. Find a party rental company that will set things up for you. The employees have experience in this area, so they can rapidly accomplish this task. Request a setup time estimate, and leave an extra 30 minutes before the party begins.

 Mismanaging Separate Areas

Are you planning a party that will take place in more than one room? This reduces the likelihood of overcrowding but makes it harder to manage the event. Fortunately, specialized technology and software can simplify this situation. Companies like AAA Rents & Events offer such personalized assistance and can make recommendations based off 3-D CAD software. You’ll need to provide some details about the sizes, shapes and locations of your rooms, and they can help.

Underestimating Guests

There's no way to know exactly how many people will actually attend your party. To make sure that everyone enjoys the event, it's best to overestimate and rent extra seating. Consider ordering chairs for twice as many people as you invite. This will ensure that you can provide seats for their family members and friends. Keep this in mind when ordering favors, food and beverages as well.

Understand what goals you want to accomplish. Are you after a specific head count? Will you block entry after a certain amount is reached? Or are your goals more oriented around things like making sure every guest has a chair, bottled water and a snack. You may also strive to properly set up all furniture and equipment before the event begins. Your staff and suppliers ought to know these goals. Things like these will make it easier to plan your party and determine if it was successful or not.

When you need top-notch party rentals, Los Angeles, CA organizations and businesses turn to AAA Rents & Events. Feel free to contact us for high-quality equipment and professional planning assistance, and please download our event coordination e-book for further advice.

About the Company:

AAA Rents & Events offers a wide selection of service equipment, indoor and outdoor furniture, and more for corporate and other events. For the past 15 years, AAA Rents & Events has served the greater Los Angeles area including Burbank, Santa Clarita, Glendale, and Pasadena.