Tips for organizing an event

Posted by Skye Planners on May 5th, 2017

For a successful event to happen, it is important that you make a checklist of some of the essential things to keep in mind while organizing for an event. The event can be big scale or even for small gathering and occasion such as a cocktail party or any private event. The important thing is to strategize and execute the plan accordingly.

Planning- This is the most crucial part of the event. Take note of the date on which the event will be organized. Make sure to have enough preparation time so that you will be able to bring in all the elements for the event. Skye Planners are event organizers in Nairobi, Kenya who can help you in planning your event.

Organizers- If your funds are cutting short in the expected budget, make sure to arrange some organizers for your event whose cause is relevant to yours.

Logistics- Keep in mind the budget of the event you want to conduct and be aware of the logistics that will be needed. Skye Planners is an event organizing company in Nairobi, Kenya, which will help you to execute an event as you have dreamed.

Permissions- Keep in mind to take the necessary permissions beforehand. It could be about booking a place for a specific time and sticking to the schedule, to asking for permission for the blaring speakers at a permissible level from your local authorities. Taking permissions will help you keep out of trouble.

Send the invitations- Make sure you send all the RSVPs to the people who would be interested in attending the event, to the chief guest and other important people inaugurating the event.

Safety- Be sure to include safety kits and emergency kits in your plan. It comes in handy to handle the unforeseen situation. Fire extinguishers, Medicine kit, etc. can really save you a lot of trouble. Any accident can be handled till the fire department or the medical staff comes to the rescue.

Communicate- After being clear of what need to be done and taken care of, you need to communicate the same to your staff. It is important that you divide the work between your staff members or the people concerned. Clear communication will help in thesuccessful execution of the event.

Maintain an event planning diary- this will help you take notes and you can write down the organization progress of the event. You can write down few comments and even the minutest of the details that you think will make something more feasible to happen.

Take care of Food and Hospitality- Apart from the main event, people talk about the ‘feel good’ factor about the event, which starts from food and hospitality. They may forget what you said but they may not forget how you made them feel. So, it is important that you bring to the table some really appetizing food and have a good staff to take care of the needs of the VIP’s of the event.

Skye Planners are event organizers in Nairobi, Kenya, who gives you the perfect solution for organizing your event. They handle location and venue hunting, event designing, budget, time lining the event, event branding and promoting, travel and accommodation management, speaker management and all the public relations activity. They organize events ranging from conferences, workshops, summits, award ceremonies to cocktail parties, gala dinners, and private parties. You can contact them on their website www.skyeplanners.com.