Maintain The Software License Agreement With The Help Of Shadow IT Department.

Posted by Binadox Solutions on July 7th, 2017

The end user organizations regularly buy the software applications for different work purposes. But, they should know about the software licensing agreement, the software usage policies, software protection, and more. On the other hand, the Shadow IT concept is the latest IT term. Side by side the software users must know what is shadow IT, software license compliance policies, etc.

The Shadow IT: - This term is generally used in an IT project. Most of the organizations are not very aware of the software licensing agreement. So, they face various problems during the software audit performance. In this case, the organizations can hire outsource IT employees for a particular IT project. This thing happens without any knowledge of the IT department. That is why the IT project is called the Shadow IT project. The Shadow IT concept is also used in a cloud computing application. So, it can be called an unapproved cloud computing system. The Shadow IT is basically the solutions for the different software applications as well as the IT projects.

There are many advantages and disadvantages of the Shadow IT concept.

Advantages:-

»   It helps to maintain the software license compliances. With the help of a Shadow IT department, the organizations can follow the IT rules & regulations.

»   The shadow IT department can manage different types of IT project and improve the productivity.

Disadvantages:-

»   This is an unauthorized IT project. So, the IT department can take a legal step against the organizations.

»   Investing on an outsource department is a matter of a huge expenditure.

»   The sensitive database can be hacked by the outside IT staffs.

The Software license compliance and its policies: - According to the latest information, using a licensed software is a must. In this case, the organizations should renew the software regularly. This is called the software license compliance. The software users should follow some policies to maintain the software license compliance.

• Every organization must use the software asset management tool and software audit tool. These tools help to maintain the software license compliances and prepare a software audit report.
• The organizations should purchase software along with the centralized software licensing contract. So, the employees can access the software legally.
• Every software user must use a user ID & password while accessing the software.

For more information, search what is shadow IT, software license compliance policies, software asset management tool, and more.

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