Must-Have Features Of A Digital Fuel Reimbursement Solution

Posted by Sunder Singh on July 31st, 2017

Most of the firms offer fuel reimbursement to their employees if such fuel expenditures are incurred for the official purposes. One of the biggest challenges while managing them is the sheer complexity. A system that can take care of this complexity can be beneficial for any organization irrespective of its size. But finding the right solution that can take care of all aspect of fuel allowance and reimbursement can be tricky. Here are some features that you must look for:

A Paper Free Solution

A digital solution does not require filing of paper bills. Since there are no papers involved, you don’t have to keep a track of physical bills. Moreover, the employees can file for reimbursement on the go and there is no need for manual verifications. You also get digital reports every month.

Ease of Customization

You must be able to define grants as per the requirement of your company. In Optima you can enable or disable the “upload bill” option. Besides, you can also specify the validity period of the fuel vouchers.

Must Cover All Facets

The digital solution must be able to cover the conveyance allowance, fuel benefit, driver’s pay and other things. An incomplete solution can be burdensome and may not serve the purpose. 

Must Offer Verification of Claims

One of the biggest challenges with managing allowances is that the organization ends up piling lot of paper bills that need to be verified. For larger organizations, it is not difficult to check the huge number of bills submitted. In fact, they also don’t want to get in any kind resource-devouring activities.

For smaller organizations that are already running on tight budgets, it becomes challenging to indulge in these things. It is where the outsourced verifications offered by the digital solutions come handy. It relieves the firm of the responsibility to verify claims.

Easy To Operate

The solution must be easy to operate. With it, you must able to manage disbursal to all the employees without much effort. With Optima you don’t have to worry as it sends Zeta Optima grants to all the staff in a click.

Finally, the solution must also take care of the various vendors. Optima is a solution that has proven its capabilities in the market, and you can rest assured that your fuel allowances are well taken care of.