When a Virtual Office Becomes a Virtual Necessity
Posted by Jessicaabowmans on June 14th, 2018
Working from anywhere has become easier than ever with the ever increasing sophistication of modern technology. All you really need is a laptop and an internet connection. Starting up and running a business no longer really require a physical office because you already have almost everything you need right in front of you. At least, that’s what most people think.
The truth of the matter is that a physical address is still an important part of the business world. It can help with the business’s image by making it look more permanent and credible to the clients who partake of its services. You can sign up for a traditional office, which comes with a lot of charges, including rent, staff, janitors, utilities, etc. Or you can opt for a virtual office. The virtual office goes a little further than you working from home. It gives you the resources and physical address that are necessary to grow your business. The virtual office is only a fraction of the cost of a traditional office, too. The money that you save on a virtual office over a traditional office can be used to put back into the business.
There are a few ways to know when you should get a virtual office. If you have a home-based business and are thinking of ways to improve it, think about getting a virtual office. The following are reasons why.
Getting a prestigious office address for cheap is difficult, but with a virtual office, that’s exactly what will happen. You want your company’s image to be the best it can be, and the quickest way to do that is to get an address at a high-class business tower somewhere downtown. The cheapest way to do it is to get the address through a virtual office. You’re also ensuring that your privacy is protected by using an address from a virtual office instead of your home address.
• P.O. Boxes
Having a P.O. Box as your address gives you away as a home-based business instantly. You can accept, send, and forward mail from your new, prestigious, professional address, so you don’t have to give out your home address either. You can usually get your mail 24-7, so there’s no need to worry about not having access to it. There’s also a service that receives and signs for packages during normal business hours so you can get those delivered to your professional address as well.
If you work from home, there’s a good chance you use a cell phone to make and take phone calls. There’s also a good chance that you’re busy all the time and you have to miss calls or deal with interruptions that affect the quality of your calls. A lot of people will get frustrated if they reach voicemail and instead of leaving a message, hang up. This can lead to lost opportunities or even clients. A virtual office will come with a virtual receptionist. The virtual receptionist offers personalizes answering services, forwards calls to a number you pick, and takes messages. The virtual receptionist doesn’t cause human recourse issues, can send you emails of your messages, and, best of all, the receptionist never takes a day off.
• Conference Rooms
It’s a pain to try to figure out where to meet your clients. You can’t take them out every time. You certainly can’t have them over your house. Having a virtual office also means that you always have a space for meetings. It projects a professional image and saves you money.
Outfitting an entire office with technology is expensive. Sure, you have your laptop and printer now, but an entire office would require photocopiers, fax machines, presentation equipment, scanners, advanced phone features, video conferencing equipment, and more. All of these things are necessary to have in an office, but aren’t used often enough to make a good return on. With a virtual office you get to use all of these without worrying about buying or maintaining them.
Virtual offices have many uses and are cheaper than regular offices. If you have a home-based business, a virtual office may be exactly the investment for you.
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