10 things you need to know about audio conferencing in 2018

Posted by scott1 on July 30th, 2018

Introduction

The present generation is engrossed in technology nuances and the need for newer and better technology is growing every day. There is advancement in everything. Equipments like projectors, latops..etc. with the latest  technology are used in a face to face conference to make it more interesting. Similarly, audio conferencing is a meeting or discussion over a telephone call. A meeting or a conference is often held to discuss anything important or about issues that must be decided quickly. However, it is not always possible for all who need to be part of a discussion or decision, to be available at the same place. Audio conference services is the latest invention to overcome this problem. Things can be discussed over a phone instantly without any hassle.

There are several things that you need to know about audio conferences:

1. Test your audio device

Preparing for an audio conference is very important and that includes checking the equipment you use for your conference. It is important to make sure that your telephone, Hand set, key pad, mobile phone, conference room phone…etc. is in working fine and the audio is clear, much before the conference call.

2. Introduce yourself

Introducing yourself is very important in an audio conference. Firstly at the start of the conference introduced yourself to all the other members and also take their introduction. It is a good start for a conference.

3. One thing at a time

It is very tempting to do other things during an audio conferencing, i.e. like using a laptop, playing with kids, …etc.,. which is strictly unprofessional. You may miss an important point just because you were multitasking/not paying attention. So make it a habit to focus while participating in an  audio conference.

4. Mute

The mute option is a good idea to eliminate the background noises while you are not speaking. This not only helps you to listen clearly but prevents the background noise from your place to be heard on the call. It is a part of conferencing etiquette.

5. Record

Important audio conferences can always be recorded. You can listen to the discussion again an again. Helps in preparing the minutes of the call or going through the call for a recap or clarification. You also will have the audio file as backup.

6. Objective

An objective is very important in an audio conference. You must know what you are convincing people about. The idea and agenda must be clear in your mind so that you do not waste time on thinking.

7. Keep a note

Please have a pen and a handbook to note important points during an audio conference. Write down points that you may want to recap. Helps you to keep a note of the discussion, to recall and clarify later if necessary.

8. Discuss

Do not forget to elaborate the points. Every member's idea is valuable and must be discussed. Just like a group discussion, an audio conference is also a discussion.

9. Avoid call snooping

A security check just before entering the conference call ensures the right people are in the audio conference. For an official discussion, it is essential to safeguard the conference. Many online web spams like call snooping let's an outsider listen to your calls. Make sure that your security check before you get in to an audio conference is efficient enough.

10. Thank everyone

All the conference members are equally important. So in the end, whether you liked their point or not, you must thank them for being a part of it.

Conclusion

Audio conferencing is very useful in business. Frequent business travels are very expensive and therefore audio conferencing is an alternative method to communicate/ discuss and fulfill your conferencing needs. Moreover, audio conferencing does not require hi-tech devices to participate in a conference call. The regular touch tone telephones can be used for a successful audio conference. The regular audio conferencing service can accommodate a minimum of, anywhere between 3 to 50 participants at a time. In addition, large businesses conference of more than 50 people can participate. Therefore, the audio conference is an incredible method of holding discussion saving us both precious time and money.