5 Mistakes to Avoid During your Commercial Move

Posted by Sean Phillips on August 2nd, 2018

It is a known fact that moving requires a lot of good planning. It does not matter whether it is a small or big move. When you are going for a commercial move, you need to create and stick to a different kind of plan as compared to that when you are going for a residential move.

In case of a commercial move, you have different requirements depending on the unit or department that needs to be relocated. There is a bunch of tips on how to successfully make a commercial move.

Here are the top 5 mistakes to avoid during your commercial move:

Not being organized

When you are truly organized and systematic during a commercial move, you end up making things less taxing for you. When each department performs their respective task well, everything is likely to remain and go organized. In such a favorable scenario, you can also assume that a box or two for each department will be enough. It is wrong to dunk items into the box in any random way you want. This implies a lack of organization that often leads to a haywire scenario. Such a messy scenario has to be avoided.

When you want a hassle-free move, it will be a good option to make sure that all files are organized, whether digital or non-digital. When you have well-organized digital files, you can create a successful move. You can also work with non-digital ones. In this case, you have to create detailed labels for each folder and box with emphasis on high and low priority files.

 No coordination with other companies that are involved in the transition

Most of you are of the opinion that hiring a commercial moving company is like your entire job is done. Well, it might imply that half your job is done! But, for the other half, you need to put your best foot forward.

Hiring a professional moving company does not get all of your moving-related jobs accomplished. It is true that commercial movers have a great role to play in the process and bulk of the packing and storage is entrusted to them. However, you need to keep in mind that they are just part of the entire team that you have to talk to during the transition. You have certain responsibilities you cannot shake off in order to ensure a perfect commercial move. You would need to set-up computer systems and cables in your new office space. In this case, you might need the help of an IT team. You would need to consider new utilities that are also needed in the new place. You might need to contact deliver companies and utility services as well. Thus, you can enlist all of these tasks and then follow these systematically.

 Following an improper schedule

When you are planning your move, it requires having a timeline. Within this timeline, all the moving process has to be done. Usually, it is required to prepare a list where you can check whatever has been accomplished by far. In this list, you need to specify the date when your IT team has to setup workstations and for utility companies to be able to deliver the services that you need in your new place of work.

 Not starting beforehand

When it comes to a commercial move, you have to be more responsible and time-bound. After all, a huge delay might affect the overall business or office work. It won’t be possible to make a sound commercial move when you fail plan early. On top of that, you ought to have a proper schedule prepared. You even might assume you can start late as long as you are within schedule.

You need to keep in mind that a commercial move requires a lot of preparations and each step in the process should be detailed and covered later. You cannot think of going missing on the slightest of details. It is intrinsic to start early and systematically to create an ideal commercial move.

 Failing to choose the right commercial mover

Some of you might have a commercial mover right next to your office building. With that mind frame, you might end up seeking their services instead of looking for other companies offering better services. Try not to rush with a commercial move. It is much better and beneficial to list down company names before short listing your options to the right commercial mover that will help you.

Go for an in-depth research before hiring business moving services. Make a proper scrutiny of the company’s services. You can simply check and look into the company’s web pages. You can then contact the representative of the company in question. Most of the legitimate moving services assure a quality service almost at all times.

There are many offices and companies that require their employees to pack up their own office spaces, including their filing cabinets and even their desks. However, the employees might not be ready to handle the heavy lifting.

Consider the restrictions

There may be things that change in the new office when compared to the old one. There might be plans for new furnishings. There might be old desks that are useless. There might be decorations that need to be discarded in the transition. So, you should make sure you know all the rules of the move before you begin packing. These include what to do with old and unwanted documents, the moving schedule, and how to handle furniture. The employees should know where they will be sitting. In case they will have a desk near the window, they are more likely to bring their desk plant with them.

Clear out the filing cabinets

During the commercial move, filing cabinets and getting rid of any paperwork is to be done. All the employees should know what documents need to be kept. Those which are no longer necessary should either be shredded or recycled. They should make sure to label them with the name of whoever is in charge of those files to ensure they are delivered to the proper desk.