Print providers offer a service called Managed Print Services or MPS that manage and streamline all printing devices including scanners, copiers and faxes. MPS is a way for businesses to outsource their daily printing services to meet their requirements. By optimising their printing fleet, businesses increase efficiency, save money and incur less paper wastage. The service is offered in the form of managed print services software. (Information Credit – https://www.oxbowsa.co.za/xerox-cape-town/managed-print-services)
The software keeps a check on all printing activities providing several benefits to the business organisations.
Reduce printing costs: The main reason to use MPS is to control and reduce printing costs. Most providers offer an all-inclusive package covering all requirements like toner, ink, labour cost, engineer charges and machine spare parts as well. MPS providers rationalise printers repairing and replacing required printers with multi-functional printers. It also helps in sticking to a simple printing budget as they provide services with consistent costs and complete transparency is maintained in the cost statements.
Increased Security: With more threats and cloud computing technologies, there are high risks chances of a security breach. MPS providers help sort out such issues relating to security updates and hardware changes. They offer an additional level of security through device data encryption. Also, their strategically defined permissions ensure that people have access only to the information they require and nothing beyond it.
Flexibility: MPS gives the flexibility of changing networks or work-places whenever required. The services can adapt to the changing needs of the business. All issues related to network change are covered under the program. Address changes and hardware upgrade are also taken care of by their resources, ensuring that the printing needs are unaffected by the changes. Effectively, MPS service provides complete scalability and flexibility freedom.
Efficiency: Slow, malfunctioning printers can cause a lot of time wastage. MPS providers analyse your business, devices and your printing needs. Availing MPS does not mean hoarding expensive equipment in every edge of the business. Instead, the team of providers look for the specific needs of the business and find devices that match those requirements. The ultimate aim of MPS is to simplify device management, reduce everyday print costs and ensure overall printing efficiency.
Environment-friendly: MPS providers look for methods to reduce waste and help the businesses in making effective use of their devices. Printer optimisation reduces paper and energy utilisation and also provides control over features like duplex printing and use of colour. Also, eco-printing settings and modern, high-quality drafts require almost half the amount of ink required by standard drafts. Reviewing the number of toners and devices used by your organisation, MPS will ultimately improve your organisation’s sustainability.
MPS might seem like an unnecessary expense but it proves fruitful in the long-term. Managing printing expenses and devices becomes a lot easier and it also eliminates the need for an engineer to resolve device issues. It boosts productivity and provides complete flexibility to grow and expand. So, if you are still not using it, give it a thought!