What is mailroom automation software?

Posted by Nathan White on January 17th, 2019

Mailroom automation software is the process of identifying and sorting documents and mail content. The system recognizes the document types automatically and classifies them accordingly.
Document classification is the process in which software classifies a vast number of various documents and captures their content. Automail mailroom automation is designed to efficiently classify documents, collect data from various inputs, and get them routed to the correct person. This process maintains the workflow for enterprise mail management. The automated software is designed for mid-sized to large companies that deal with enormous amounts of documents.

Small business can make use of less expensive document classification solutions for work flow management. The process is based on identifying documents for classification using keywords or templates. Baising document classification on a keyword or phrase is a very cost-effective solution when compared to template document design classification.

Is Mailroom Automation Software System Cost Friendly?

The mailroom automation total cost is calculated based on several systems like:

• Software cost
• Installation & configuration cost
• Classification rule configuration and training
• Automatic filing system configuration cost
• Training sessions
• Maintenance costs
• Labor costs for manual verification

The cost involved in the set-up process is primarily based on the classification, installation and configuration of the system. The cost varies with the amount of document management and print to mail design process involved. It is recommended to receive proper guidance on the set-up process from the software provider itself.

Mailroom Automation Software work-flow Management.

The following steps are involved in the digital mailroom software’s comprehensive workflow management:

• Input Mail recognition & data scanning
• Paper document scanning process
• E-document inputting
• Classification engine to identify documents
• Unverified document scanning
• Routing document
• Barcoding for data indexing
• Manual review process for unidentified data
• Error correction & exporting
• Data transferred as files to filing system
• Routing the documents electronically to recipients

In the implementation process involves several steps, including manual review, but the result is a paperless digitized automated document management system.
Simpler solutions combine the classification and data extraction steps and don't interactively train the classification engine.

Contact Automail LLC for professional assistance on mailroom automation software implementation processes and cost estimates.