An Overview of Document Management System

Posted by Shekhar Chauhan on March 14th, 2019

Documents are worked on and new files are created in every organisation or company operating in every industry you may care to think of. More and more companies recognise the advantages of a paperless office and therefore the majority of these documents are increasingly electronic. With the increase in the numbers of electronic documents in a business, careful consideration must be given to how these documents are used, accessed and processed. Understand why document management is important and how electronic documents can be best managed.

Docusoft DMS delivers an Electronic Document Management Solutions to improve document processing and makes it easy to capture, find, access and distribute your documents digitally.

Companies may be hesitant and still may question the need for DMS. So here Docusoft offers answers to four frequently asked questions about DMS. You might find these helpful if you are considering implementing a Document Management System for your business.

What is a Document Management System?

A Document Management System or Electronic Document Management System is a solution that has evolved over the past two decades from a basic system that helped store electronic files, to a “smart electronic filing boxes” that stores, indexes, tracks, distributes and provides secure access to an organisations electronic documents and information.

Why should I use a DMS?

Document management software are used to replace redundant paper-dependent processes in industry and to improve the efficiency and productivity of businesses that create electronic documents as a part of their daily work. An Electronic Document Management System is considered the most efficient way to manage the capture, processing, secure access and storage, and distribution of electronic documents.

Why document management is important?

There is one central repository for all your business documents.
Customers email correspondence, electronic documents and paper documents converted to PDF can all be filed against in one place
Electronic documents can be filed in a consistent way.
Employees can find documents easily and quickly.
Employers authorise employees to access documents.


How will a DMS help reduce my costs?

Reduce time managing paper-based tasks.
Reduce time managing electronic filing.
Reduce time spent searching for documents.
Reduce costs of sending important documents for exchange or signature.
Reduce duplication of files.
Reduce recreation of deleted or lost files.
Reduce paper, printing, and storage costs.
Save time and boost productivity.

About Docusoft:
Docusoft is a leading software vendor that develops outstanding software solutions that help companies manage and store their electronic documents and information. Docusoft has a varied customer base with a solid foundation of long-standing customers predominantly in the financial services sector.