Best 8 Benefits of Using Certified Mail for your Business Communications

Posted by Thomas Shaw on May 20th, 2019

As considerably as technologies has revolutionized communication, there are actually some points that just really need to be sent by "snail mail." No matter whether you are sending a legal notice, a verify, or an original document, several sorts of business correspondence rely on the US Postal Service. Get additional details about certified mail online

The truth is, the USPS processes about 4.93 million pieces of mail every day. That brings up another concern: mail obtaining lost.

One solution to ensure your documents get to their destination is usually to use USPS Certified Mail. Read on to discover if certified mail might help your business.

Benefits of Using Certified Mail for Business
You can find lots of ways certified mail can benefit shoppers inside the private sector. Nonetheless, the service is a lot more helpful for business communications. Here are just a few benefits it is possible to love:

1. PROOF OF MAILING
There are plenty of scenarios in business in which the date you sent a document is essential. For those who just drop a letter within the mail, you've got no proof that you just ever sent it, significantly much less sent it on time. You also have no control more than when it reaches its location.

With certified mail, on the other hand, you have got black-and-white proof that you upheld your end with the bargain.

2. TRACK THE Location Of your CORRESPONDENCE
Yet another wonderful advantage incorporated in certified mail is mail tracking. If your client or business associate is waiting for the document, it assists to tell them where it really is and any time you anticipate it to become delivered.

Although you could purchase a tracking number for other types of mail, it's an added charge in those circumstances. Certified mail, alternatively, includes tracking automatically.

3. PROOF OF DELIVERY
Let's say you are sending a legal document to a company or possibly a client. It may not be a circumstance that warrants a course of action server, but you need documentation that the individual has received it.

In this case, certified mail is often a good asset. This service demands a signature on delivery. When the recipient features a post office box, a notice is left in their box and they really need to sign for the item in the desk prior to receiving it. This gives you not only delivery documentation but a private signature from the recipient acknowledging the item.

As with tracking, you can acquire proof of delivery for other mailing services, but it is an added expense. The delivery documentation is currently integrated in certified mail.

4. Larger PRIORITIZED DELIVERY
In an official sense, the delivery time for certified mail is the exact same as either first class or priority mail (whichever choice you decide on). On the other hand, that certified mail sticker does add an further priority to your item.

This means you can ordinarily expect your item to arrive close to the earlier end on the delivery window rather than the later end.

5. RECORD RETENTION
We talked about above how important it can be to have a record with the documents you send, include things like the send date and delivery date. In some instances, this info is still relevant months or years later.

With certified mail, these records are retained for two years by the USPS. Though in addition they retain records from tracking numbers purchased via other services, they only preserve these records for four months.

As an added layer of help, you may access these records by way of the USPS' website as required. If you need to supply the info for legal purposes, letting the facts come from a third party also adds much more credibility.

6. Convenience OF LABELS ON DEMAND
Certified mail used to have the drawback of inconvenience. Firms would need to take the time to visit the post office in the course of its limited office hours and wait in line to send their documents.

Today, however, there are actually services readily available that let you produce and print a certified mailing label on your laptop or computer. It requires much less time than a take a look at to the post office and you can create your label when it fits into your schedule.

Some of these services also retain a record of your certified mail. This adds however a different safeguard against losing critical data.

7. Additional PROTECTION AGAINST LOSS OR THEFT
We'd be remiss if we did not mention a fear each and every mail consumer has: their item acquiring lost. It is happened previously, and no business owner wants to take that chance.

When your item is marked as certified mail, everybody who handles it knows that it is getting tracked. It really is an further layer of accountability that tends to make them much less probably to be careless with your item.

In some cases when people believe a piece of mail was lost, it was in fact stolen from their mailbox. This sort of theft isn't uncommon. Nonetheless, you get rid of this danger with certified mail. Instead of being placed within a mailbox, any one can access, the item need to be handed to the recipient directly.

8. Additional COST-EFFECTIVE THAN PRIVATE SHIPPING SERVICES
You may say, "None of those benefits are exclusive towards the USPS' certified mail." It is true that you can get numerous from the identical benefits any time you send your documents by way of a private shipping service.

The problem is the fact that these shipping services are a lot more highly-priced. It doesn't matter what sector you are in, no business wants to invest a lot more money to get the identical service they could get from a more affordable alternative. Especially should you send many documents, these savings add up.