Top Indicators of a Quality Document Scanning Service

Posted by Foveonics Document Solutions on September 19th, 2019

The call for digital transformation is loud and clear. Now that demand for information is higher, organizations need a way to digitize their information efficiently, hence the need for reliable document scanning services in New York. When you are in the market for robust document solutions, it pays knowing what to look for in the right service. With the sheer number of options and offerings out there, it can be difficult to determine which service can provide you the kind of service that you need. Businesses can be chaotic in nature, at least when it comes to document management. This is especially true when you have to deal with bulk amounts of documents and information on a daily basis. Here are key indicators of a high quality, sustainable, and reliable document scanning service to hire:

  1. Experience with and understanding of deep security threats. Document scanning isn’t only a highly technical process. It involves safekeeping and protection of data, which is why a key indicator of a reliable service is the ability to mitigate security threats and prevent them in the first place. Choose a company that sees to it that their employees are duly trained for safe, secure, and effective document processing.
  1. Timeline sensitivity. Look for document scanning services in New York that demonstrate sensitivity to client timelines and deliver work as promised on a timely basis. It pays having a clearly defined timeline of your document scanning project, especially when the documents in question are integral to your operations. When choosing a service, determine how long their processes take and ask what guarantees they can provide or offer to give you peace of mind that the digitization process will go as planned and will not cause any delay or downtime in your regular operations.
  1. Format flexibility. File types can mean a huge difference in terms of your document management requirements and processes. Make sure that the document scanning service you hire supports file formats that are compatible with your system and your needs in general. Converting documents into files you will not be able to open or use is an utter waste of time or will require you to invest more in software programs that can actually process the converted or digitized document.

It also pays asking document scanning services in New York what their post scanning process is like so you’ll know what to expect after all your documents have been scanned, starting with how to get your hands on your digitized documents, while making sure that their post scanning processes are safe from any threat of breach.

About the Author:

Gregory DeTommaso is the VP Solution Sales at Foveonics Document Solutions. We are an innovator of document management software and services.  Having the expertise to assess and evaluate workflow processes, Foveonics designs, creates and implements solutions specific to our customers’ needs. At Foveonics Document Solutions we always keep our document scanning projects at the top-most priority.

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Foveonics Document Solutions
Joined: March 25th, 2019
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