4 Ways to Lower Audio-Visual Costs in An Event

Posted by All-Star Entertainment on November 20th, 2019

In any event, whether it is a one-room meeting or a big conference, audio and visuals or AV acts as a major conduit of communication between the presenters and their audience. Without the proper AV equipment, presenters will face problems in presenting or explaining their ideas and the audience will face problems in seeing and hearing. With every passing year, technology is improving by leaps and bounds and AV is no different but with better products come to a higher price tag. Rental prices of AV equipment are increasing, which, in turn, are driving up the costs of organizing events. The good news is that there are ways in which the costs can be lowered. Here are some ways in which you can bring down the cost of hiring audio visual services for events:
 
1. Strike a multi-event deal
 
The most efficient way to lower AV costs is to strike an exclusive multi-event deal with an AV service providing company. With such deals, a company can provide you with a volume discount. When you have an exclusive company that you work with, you also don’t have to work with in-house service providers at the host site who are often known to charge higher prices.
 
2. Try to simplify your needs
 
It is important to match the AV technology to your specific needs and requirements. Chalking up a comprehensive strategy with the event coordinator can help you simplify your AV needs without having to sacrifice the effects or experience that you want. You can do this by holding consecutive events instead of concurrent and by matching the technology to the presenter’s style.
 
3. Research
 
As mentioned earlier, AV technology is improving every day. So by doing some research, you can find state-of-the-art equipment that can help you lower your costs. If you are wondering how they can do that, here’s what you need to know: Many of the latest AV innovations offer multiple functions on one equipment. For instance, some presentation products allow up to four presenters to use a single screen without having to change wires or devices.
 
4. Identify matching sets
 
Matching sets are usually events or sessions that have the same AV requirement. You should identify them and hold them in the same room or hall. This will save you a large amount of money on installing different equipment in different rooms, or resetting.
 
Implementing these simple tips can help you lower your AV costs to a significant extent, sometimes as much as 30%.