Authentication and legalization of Criminal Record

Posted by glainmax55 on December 26th, 2019

The Canadian police criminal records that are used outside the country must be authenticated and legalized before they are accepted as valid. The process of validation of the authentication and legalization of criminal records certificates is also known in other countries as apostille or certificate of criminal record, but it is recognized as its equivalent. 

You may have been asked to obtain a criminal record certificate for a new job, immigration, or to attend or teach at a school abroad. Whatever the reason, Pardon Services Canada can help you.

We have been helping people authenticate and legalize their criminal records certificates for years to be used in Canada. If you are refused entry to the USA, do not hesitate to contact us.

Do you have the correct criminal record certificate for authentication?

It is important to make sure you have the correct criminal record for the specific purpose in the country in which you will use it. Doing so will ensure that it can be authenticated by the Global Affairs Canada authentication services office and subsequently legalized by the embassy or consulate.

These two steps are necessary for your document to be accepted outside of Canada as the equivalent of the criminal record certificate apostille. Let's start with the first step that is authentication, which is carried out in Global Affairs Canada here in Ottawa.

Rules for the authentication of the criminal record certificate:

The only criminal record that does not require notarization is that issued by the Royal Canadian Mounted Police (RCMP) officer based in Ottawa.

Since some countries prefer that you use an original certificate and not a notarized copy, the original certificate issued by the RCMP office maybe your best option. If you have a criminal record certificate issued by the local or provincial police, Global Affairs Canada cannot authenticate it without it having been previously signed by a Notary. If you need help with this step, ask about our notarization services.

Cancellation and rectification rights:

The rights of cancellation and rectification will be exercised if the personal data of the affected party are inaccurate or incomplete, being able to request the rectification and, where appropriate, the cancellation if it were deemed to have passed the prescription time or if the cause had been dismissed, etc., or the cancellation was motivated by the same assumptions as the rectification.


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