Benefits of using a virtual office

Posted by OfficeVirtual on December 27th, 2019

Are you looking for an address for your business? Even though running a legitimate business you need a more professional address to be associated with you.

You require an office address without the actual presence of the office. Being a startup this can be little overwhelming to your budget to actually have a professional space to which your clients can associate. Therefore you need a virtual address on your name so that you can create an impression and also build trust for the clients. 

Having a virtual office means a business address without the physical presence of the office space. You can work where so ever you feel like without having the need to build an actual office. 

A virtual office provides a professional image for your business. 

How does a virtual office provide a professional image to your business? 

When you receive a call from your client, and a professional receptionist answer that for you with your company name it creates an impression for your business. The message is received and transferred to the concerned person. 

When clients come to meet you, they are met by a professional receptionist who greets and escorts them to your individual office or well-appointed conference room. Clients sense professionalism and reliability in this professional environment.

Features:

• A professional business address and/or phone number

• Mail receipt and forwarding

• Call answering by a live receptionist and call forwarding

• Access to physical office space, including private offices and conference rooms

• Essential business services at the physical office space, including:

• High-speed WiFi

• Printing

• Fax

• Audio/visual presentation hardware

• Basic catering, such as coffee, tea, and light snacks

• Access to other office locations in the provider’s network

• Occasional networking and social events

Virtual Office Benefits To Companies - 

1.  Virtual Office Reduced Facility Cost - 

The cost of setting up an office is reduced. Instead of having a large physical office set up, the organization can have as many employees working for them without having to attend the office for work. 

This helps in reducing real estate cost, maintenance cost, and cost of physical commuting of employees. A virtual address to your business can do this for you.  

2. Easy expansion - 

When combined with the physical space, the virtual office tends to free up more space in the office. A virtual office also known as serviced office allows you to expand without having to move to a larger space. 

With virtual office space is not a limiting factor. A business wanting to expand can attain an address in a different location without having to rent an office in that area or even a different country. 

A virtual office provides a lower cost of expansion without having to build an office in a specific area, thereby saving the relocating cost. 

3. Cost-effective - 

Working in an office requires a lot of expenses. Apart from rent, it involves the expenses of electricity, transportation, office maintenance and utilities etc. Whereas virtual office is cost-effective. It is a business address without having to actually pay for the rent. 

This helps to save money and investing in the important factors required for the business. All that is needed is the development of a local area network through which employees are connected.  

4. Long term commitment not required -

A virtual office works on a monthly basis. Therefore no long term commitments are required in case you change your mind or the location. This reduces the risk of paying for the time you might not need it. 

5. Adds Legitimacy

When a home-based business is being run it is important to make sure people see it as a legitimate business. As long as the business has a physical address that comes with a virtual office solution can add legitimacy to your business. You do not have to share your home location for the purpose of running such a business. 

6. More talented people in the company - 

When you are working with a virtual office, it is easy to hire people from a different location or even country since they can work from home. This allows the virtual office to have access to a larger talent of people from anywhere. 

Virtual office benefits to employees 

1. Work from anywhere 

If you plan to work from home but need a business address, a virtual office will give you a physical address without actually having to rent an office. There are various features provided along with it as mentioned above. 

A virtual office gives you the flexibility to work from anywhere. Whether its a home or in a coworking space. You can get an address for your business even if you do not lie in the country as well. 

If all your business needs is an internet connection then a virtual office is the ideal solution for you.

2. Less commuting cost 

There are no commuting expenses for the employees. This makes the virtual office more environmentally friendly than a traditional office space. No commuting means you do not have to sit in traffic, wait for the train or buses. This also saves times and energy which the employee can apply to their work. 

3. Increase satisfaction and increased productivity 

Working from home allows the employees to work according to their convenience. This provides them with a more flexible work-life experience. The employees are under less stress, more focused and under a relaxed environment. This helps to decrease employees turnover and more productivity.  

Pointers: 

• Small businesses that want to have a professional image for your business without adding the cost of a receptionist or support staff a virtual office can do that.

• Professionals who do not want to disclose their personal address or mobile phone number on their business documents or marketing materials

• When a business growing quickly, it gets difficult to accommodate new staff and make a huge investment in office equipment. 

• Businesses pitching new clients that want to work with a local presence

• It increases your professionalism and credibility as a business and makes you easy to approach. 

•  With a virtual office, there is no need to worry about relocation or other associated challenges.

• The headaches of maintaining a staff and the inherent personnel problems such as absenteeism are eliminated.

• You get access to meeting rooms and other add-on facilities

• Your business is under the legal framework when you have a virtual office for rent. 

Virtual office space helps your business to have a legitimate address by which it can be associated. It is legal as you pay the taxes according to the law that applies to your business. It provides flexibility to not just the employees but to the entire business concept.