HOW TO PLAN AN EVENT | WEINVITE

Posted by weinvite on January 22nd, 2020

How to plan an event

steps to prepare and understand the event plan.

Understanding the event objective 

The first and foremost thing in an event is to understand the objective. Why we are having the event? What is the purpose of the event? Knowing your event objective is the solution to our event success.

identify the team

Once we understand the scope of our event, identify the team that will help plan and manages the event.

The person is a team lead, president of the event planning process, He/she will be the person who keeps the team moving in the right directions.  

Choose an event date

while we Choosing the event date we have to think about the audience’s point of view as well. 

it’s a good idea to a few date options in case your first choice isn’t available. Don’t forget to check the statutory holidays.

Review the event venue

Before signing the venue contact, Check the place and meet the venue manager. Looking at the pictures online is different than getting a feel for the place.

we recommend you view at least 5 properties/venue options so you know what they offer, available dates, you’ve met and seen their team, and you’ve seen the areas around the venue.

Set up your event budget

A fundamental piece of an event is your budget, it determines which venue you’ll choose, the kind of food served, the entertainment. these are the important things you need to consider when you create an event budget.

Choose the food and beverage

Once you created the event budget, its time to choose the food and beverages that will be served during the event. Good food will make long-lasting impressions with your audience.

you can serve a lot of good food at an event. depends on the kind of event you are planning.

Determine the event entertainment /Speakers.

It is very important to identify entertainment options that are suitable for the event objective.