Common Problems That One Might Encounter During Party Planning
Posted by juliabennet on May 10th, 2012
When you are planning a party you are bound to face different kinds of issues from time to time. That is why experienced party planners have a backup plan for important phases instead of assuming that there would be no problems at all. A very common problem that occurs with parties held at outdoor locations is the sharing of venue. An exotic resort could end up having 3 or 4 parties going on at the same time. This could create a lot of confusion especially for the guests. It is important to provide exact information on the invitations when they are handed out to guests. While party planning, one of your checklist items would be to check if the venue is shared and if yes, sign posts have to be prepared to lead your guests correctly.
In party planning, weather is a frequently encountered problem, especially for outdoor parties. Whether it is very sunny or raining frequently, you must have parasols and large sun shade umbrellas ready so that guests have some place to hide under for relief. Also, if you are having an outdoor party, it is important to make sure that there is a banquet hall as backup in case it rains and the location of the trade show, lunch, dinner or presentation has to be changed. If you are planning a party, it helps to expect the worst weather conditions and plan accordingly.
While planning a party, you need to make sure that the caterers prepare food on the location. When you have food supplied from elsewhere there cannot be a realistic quality check, with some caterers passing stale food by reheating it, especially in peak seasons. This could lead to food poisoning or some of the guests facing other digestion related issues. An important aspect of party planning would be to have a first aid kit, basic medicine kit or someone with medical experience around if possible, so that any undue incidents can be taken care of. You might always have incidents where someone has a bad fall or starts getting dehydrated. A vehicle handy to carry anyone who needs medical emergency would be of great use too.
Another common problem one encounters while planning a party is the lack of proper knowledge when it comes to the numbers. The invitation should always have an RSVP, so that you are aware about who is attending and who isn’t. In the present era, using social networks to create event requests and asking the invitees to respond prior to a particular date whether they are attending or not will prove to be highly useful. If you are into party planning, you can prepare well if you have a number to work around with. You cannot prepare assuming every invitee will attend. That way you will go well over the budget. On the other extreme, you might fall short of seating space, food or drinks if you assume a smaller number would attend.
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