Why Your Team Should Love Punching Into Shifts

Posted by Business on March 5th, 2020

Most workers believe that time clock software is only meant for their employer's benefit. While it does help a company keep accurate records of employee attendance and absences and allows for accurate payroll processing, there are also plenty of other benefits for employees who punch time when at work.

Your staff will likely find attendance systems as a nuisance. The resistance to adopting this technology can impact your implementation process and may even lead to its complete failure if your employees are not on board with the new software.

The dislike of time clock solutions can arise from the misconception that such software indicates the business doesn't trust its employees. However, this is not true and is the main reason why your staff needs to understand the benefits that come with accurate time tracking practices. Remind them that it is not only good for the company but them too.

Here are some of the main reasons that employees should appreciate using a time attendance clock.

Accurate Hours and Paychecks

Nothing can frustrate an employee more than receiving an inaccurate paycheck. If you inform them that a new online timecard system can reduce the possibility of errors, then you will likely start winning them over.

They need to understand that time tracking systems may seem like an additional step initially. However, it will significantly help their organization by keeping more accurate records of employee attendance and allow them to process payroll at the end of the month efficiently.

A software upgrade can go a long way in automating the time tracking process and can result in improved employee management. Using a biometric time clock, or a kiosk that takes pictures of employees when they punch in or out can record the exact moment an employee arrives or leaves work. As a result, you have more accurate payroll processing.

Better Workforce Organization

There are likely some employees in your organization who diligently work and track their scheduled hours, while others waste time on long breaks or lunches. It's unfair to both types of workers to be paid the same amount and be treated the same. It's clear that some employees are working harder and more honestly than others.

Implementing an employee scheduling tool can reduce such occurrences and create a fair workplace. It can also help ease the workload on employees who have to work more because of coworkers who aren't as committed to their jobs.

Many businesses often deal with buddy punching, which is the process of one employee punching time for another to cheat the system. The truth is that employees cheating on their timesheets occurs at every level, even the federal one.

Since it is nearly impossible to monitor every single employee's attendance without an automated system, implementing a time tracking solution can prevent slackers from getting away with arriving late, leaving early, or taking long breaks.

Improved Workplace Culture

Guaranteeing that each employee is treated fairly and ensuring that no one can cheat your system, even if they wanted to, is one of the best ways to promote a more positive workplace culture through attendance tracking.

Employees who were previously taking advantage of your lack of time clock software will initially not like the fact that they are no longer going to be able to cheat on their timesheets. Yet these are the individuals that you should not be trying to accommodate.

By implementing a time and attendance system, you can filter out employees that don't care about having a positive and healthy workplace culture. Additionally, it gives your hard-working employees more reasons to stick around since they know you care about establishing a workplace that is built on respect and trust.

Increased Convenience

Most employees don't realize how convenient a cloud-based time clock can be in this day and age. They no longer have to use old mechanical time clocks that leave room for a large margin of error. Most time tracking solutions can be accessed from any device with an internet connection. This allows employees to accurately punch time, no matter where they are.

Additionally, when you have a mobile tracking option, your employees will no longer be able to make excuses about punching time again. Even off-site or remote workers can use mobile time tracking app to regularly punch time and enjoy the fact that it only takes a few taps on their device of choice.

Greater Workforce Transparency

With time clock software, payroll becomes much easier to manage thanks to its transparency. You no longer have to worry about error-prone calculations or clerical mistakes when processing your payroll.

For employees, having greater transparency in their time and attendance process levels the playing field and guarantees them that everyone has to follow the same rules for tracking time.

An automated time tracking solution accurately records employee hours, which corresponds to an accurate paycheck. Most importantly, web-based time tracking systems allow your employees to know precisely how many extra hours they worked during the course of a week or month.

Time tracking and time punching practices can help create greater workforce transparency and allow both employees and employers to have greater control over their time and attendance information. Companies can significantly reduce labor costs by keeping tighter control over time tracking, and employees can benefit by demanding exact payment - including pay for overtime.

Once your employees understand the benefits of using a web-based time clock, they will see how useful it's implementation will be in improving their workplace happiness and growth.