7 Ways Construction Management Software Can Prove to Be Helpful to Contractors

Posted by Trimble ProjectSight on March 26th, 2020

The digital revolution has profoundly affected a number of industries and the construction sector is no exception. As of now, it is almost impossible to be a contractor for a construction project and handle all the requirements of the job without the help of proper contractor software. In fact, every construction project manager needs state-of-the-art software solutions to help them in completing their day to day tasks.

From project management to accounting to customer relations, advanced contractor software solutions offer a vast range of functionalities for the modern contractor. Let us take a quick look at the top benefits of implementing a highly integrated and automated construction management software solution for your company:

1.   Effective Construction Software Helps You Manage the Project Better

The construction management system assists both managers and general contractors in adopting a highly systematic approach. This is because ease of operation is a key trait of construction software. Since it is easy to understand and implement, the staff can follow it to ensure that every project actually goes according to plan.

Here, it is important to understand that project management is an acquired skill that might take years to master. However, construction management software can allow the staff to create professional RFIs, submittals, business letters, and change requests with a few swipes of their fingers.  

This way, clients, subcontractors, consultants, and project managers will be able to share valuable information in real-time. Apart from that, the budget of the project can also be tracked with the help of an integrated construction accounting software system.

2.   Customer Relationship Management Systems

Many advanced construction management software suites also integrate multiple CRM functions as value-added features. This way, the software will allow contractors to coordinate seamlessly with their clients via a one window software operation.

For instance, the software can add the clients’ contact information and attach important blueprints, plans, and other documents and send them to the different stakeholders of the project.

Apart from that, CRM solutions also help contractors automate their workforce schedules and even send reminders to their clients. It is also possible to access client history options so that the contractor can easily track the client’s satisfaction level with the progress on the construction project. In fact, such CRM-enabled features are some of the most popular options with contractors.

3.   They Help Control the Flow of Documents

Construction companies both create and handle tremendous amounts of paperwork. It is of pivotal importance to save all of this documentation as safely and securely as possible. The old way of doing this usually involved reams of physical paperwork such as building diagrams and printed documents. These were stored in large filing cabinets. However, those days are now long gone, especially for any business that wants to increase its efficiency and gain a competitive advantage.

This is why field project management software provides a much safer and a whole lot more convenient place for all construction project management related documentation. It makes it easier for project managers to keep track of progress and liaise with their clients and field force.

Since all paperwork is stored within the same location, important documents are instantly accessible.  In short, integrated construction software solutions make it easy for every person involved to keep an eye on the pulse of the project.

4.   It Can Be Used for Construction Risk Assessment

Such software solutions have multiple security measures to ensure that all classified information is accessible only to the duly authorized personnel. This way, project managers will be able to compartmentalize, identify, and ultimately deal with security risks.

5.   An Excellent Platform for Cost Control

All commercial projects require an element of cost management if they are to generate a profit. There is no need of going through piles of paperwork to detect and compare the most various viable sub-contracting options and materials—not when the project manager can leverage construction accounting software for the same purpose.

It is much easier to simply access the construction software system and check the various ongoing contracts, change orders, or even periodically take note of the budget. This will allow individual managers to optimize workflows and make every job highly profitable.

If the required data is seamlessly accessible, it will be possible to respond to important issues instantly. In the long run, it will ensure that there are no delays in the successful completion of the project.  It will help to minimize cost overruns and initiate firefighting measures to avoid expensive pitfalls. Ultimately, construction and accounting software can help construction companies by:

o   Helping them track their projects better

o   Lower their operational costs

o   Gain access to financial information in real-time

o   Execute highly accurate business decisions

6.   It Helps Increase Efficient Service Delivery

Cutting-edge general contractor management software is the digital map towards achieving business success. It will help your company to complete projects within project specified timelines and well within the stipulated budget by simplifying each and every job. Every designer, architect, project manager, sub-contractor, builder, and construction worker will be following the same map until the completion of the job at hand.

It is a great morale booster because it will help to unite the entire workforce by inspiring confidence and promoting efficiency across the board.  

7.   It Acts as a Catalyst for Business Growth and Development

In the construction industry, it is the results that speak for themselves. In this case, construction software has the unique ability to transform even an average project team into a highly motivated and successful one.

Conclusion

Ultimately, the use of a construction management project ensures that the management of the company has complete command of all of their projects. The project managers won’t have to spend time searching for relevant information since all applicable data will be available at their fingertips.

The more organized and efficient the business process, the faster the completion time of the project. In the long run, it will allow your business to take on more jobs and thereby increase revenues.