How to outsource payroll as a small business?

Posted by ledgerbench on May 27th, 2020

Outsourcing Payroll Services  offers an attractive and valuable alternative to small business accounting services. If chosen wisely, outsourcing payroll can be a less expensive, simplified way of paying your employees, filing your taxes, and performing a host of other duties offered by the third party.

As you know, payroll is a complex and stressful task while managing so many other business activities. Managing payroll is an important aspect of your business. Small businesses often lack resources, time and money to handle in-house payroll. Payroll is not just about making sure your employees receive salaries on time but also paying government taxes to state, local and federal. Your documents must be filed on time and correctly.

What is payroll outsourcing?

In the market, there are payroll specialists  who can handle the payroll processing on behalf of you. These outsourcing payroll service providers do everything from calculating pay and deductions to transferring money to your employees accounts and filing taxes associated with it. They provide services based on your needs and what part of services you can afford.

Why outsource payroll?

In-house payroll can be a complicated and tedious process. There are legal requirements and if done wrong, you might be at risk. So, for the peace of mind and to concentrate on other core activities of the business, small businesses leave payroll processing to the experts. It’s relatively cheaper to outsource as the third party uses a software to automate many of the tasks involved.

What all can payroll providers do?

Payroll providers can offer the following services based on your needs:

  • Working out pay (including benefits and reimbursements) and deducting payroll taxes or retirement contributions
  • Keeping the payroll records
  • Making payments to the employees
  • Filing and paying taxes with the IRS

How to choose a good payroll service provider?

Payroll is a complex part of a business. You would get the payroll right that meets your needs. Consider the following points while choosing a payroll service provider:

  • Get the right level of service:

Make sure your provider is giving you the right level of service- only services that are required by you and you’re not overpaying. Understand what you will be handling in-house and what extra services you're paying for.

  • Automate the easy stuff:

Make sure your professional is using software to ultimately do easy stuff so you don't pay professional fees for an admin job.

  • Secure your data:

Before finalising your service provider, ask them about data security and privacy policies. Ask about the safeguards they have to keep your data protected.

  • Work with what you have:

Check what your accounting software can do. Make sure your accountant is familiar with the software that will help ease the work and make full utilisation of time and resources.

  • Work with who you know:

Do you know some of the bookkeepers and accountants can also do the payroll task? Ask your bookkeeper or accountant if they provide payroll services.

How to outsource your payroll services as a small business:

  1. Determine your needs:

Before finalising a service provider you need to understand your requirements- what you need a third party to do.

You must have the answers about these given questions.

  • Do you have staff or contractors? 
  • How do you determine the difference? 
  • Do you need payroll to plug into your accounting software?
  • What taxes do you need to pay?
  • Do you pay out bonuses or expenses?
  1. Do your research:

It is about receiving the kind of outsourced payroll service you want to use for your company (mostly depends on the size of the company)

Small businesses have myriad of choices when choosing to outsource their payroll:

  • Local payroll firms
  • Accountant
  • Bookkeeper
  • Larger companies like  ADP, Ceridian, Paychex or Intuit etc. 
  • Online Payroll SaaS companies such as Wagepoint, Wave, ZenPayroll etc.

There are pros and cons of the choices you have but it all comes down to the solution that is right for your business. The option of larger companies payroll providers may not be suited as a small business. Using an accountant or a bookkeeper is a great option as the in-house can do all the remittances and reporting for you but the cost may add up for each item separately.

SaaS companies provide an interesting solution because you may not pay on subscription model, usually what you use, this can save you time and money.

Consider the above options while choosing a payroll service provider- shortlist the companies, pros and cons, price etc.

  1. Make a connection:

When you outsource, you are trusting a third party would provide the service with care. Check the company has a good reputation about their payroll work. Is the company nice to do business with. You have to deal with these people every month to make sure they are best to get along.

Conclusion:

Outsourcing Payroll Services can be cost-effective and efficient for your small business. It’s the easiest way to take the burden off. So, choose your payroll service provider wisely.

Reference URL -  https://ledgerbench.blogspot.com/2020/05/payroll-services.html

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