Easy to Use Enterprise Document Management System

Posted by maryparker on July 24th, 2013

Companies which have numerous departments and which find it difficult to centralize and organize all their documents in an efficient manner can achieve this objective with the help of a professional enterprise document management system. By implementing an open source document management solution, they will be able to effectively manage their records and to facilitate their employees’ access to information.

Each department within a company creates and uses a multitude of documents that are necessary in order to enable employees to do their job at high quality standards. Problems arise when departments need to exchange information, case in which employees spend endless hours trying to find the right records. In case you want to centralize and easily manage all the documents elaborated by your employees, you should consider implementing a state-of-the-art enterprise document management system; this way, your employees will be able to quickly find, use and share corporate content.

By using a professional enterprise document management system, employees will be able to quickly find the information that they need. Centralizing all your corporate content will give you the chance to save time, to reduce your employees’ efforts and to increase productivity. Implementing an open source document management system will ensure the smooth flow of documents across all the departments within the company.  The number one advantage of such a system is that it can be used by all employees, for no special skills are required.

In case you have decided to invest in an open source document management system in order to enhance the efficiency of your company, here are a couple of tips that you may find useful: to start with, you should look for a system that can be easily installed, without disrupting the activity in your company. Also, you should search for a system that has innovative and useful document management, document import and synchronization and administrative features, including multilanguage support, online editing, barcode recognition, document delivery, document rating, professional workflow, duplicates detection, task manager, etc.

The multilanguage support staff will provide you with assistance in case you do not know how to use certain features and will promptly reply to any queries that you may have. The online editing feature will enable employees to edit a document simultaneously, directly through the browser, without needing any other special programs. The document rating feature gives employees the possibility of controlling the quality of the documents and of assessing them, while duplicates detection will enable you to delete documents from the database; and these are only some of the features included in a document management system.

Before shopping for a document management solution, you should assess the needs of your company; also, it would not hurt to discuss with a specialist in a field and to see whether you can customize the system to meet the individual requirements of your business. All in all, implementing an adequate document management system will translate into increased productivity.

Our safe and reliable enterprise document management system is the number one choice of numerous companies which want to facilitate their employees’ access to corporate content. In case you decide to opt for our open source document management solution, we promise to offer you an intuitive and accessible product that can be easily integrated with your system.