Document Management Articles

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Document Storage? or Document Management ?
Ask people what software (if any) is being used for “document management” and they will reel off various product names and, invariably “Windows Folders” gets a mention too.However, these are not document management products – they are documented storage. They are simply places where files are placed in much the same way as physical documents would be placed in hanging files in a filing cabinet.The electronic storage does offer many advantages over physical files:Search – the ability to sort by type, date, name, etc.Space-saving – no expensive floor a...

Cloud Document Management
Storing files on personal computers and network drives is a good start towards achieving a structured digital filing system and can be used to store personal information, but managing the structure tends to depend to a great extent on personal preference and work style however in a profession environment where every user stores his own set of documents based on his own prefered structure the structure varies to a great extent and becomes difficult to access documents.Having a structured filing system is crucial for faster accessibility of documents and smoother day-to-day operation of the orga...

Features of A Document Management System
One of the differentiating tools between document storage and document management is version control.Normally, if you create a document, e.g. in Word or Excel, you save it, reopen it, make changes and save it again, replacing the original. This would be simple document storage.Version control is the process by which different drafts of a document are managed, with an audit trail of the different revisions. Whilst it is possible to monitor mark up and changes in Word documents, you can never be sure that there is not another out-of-date copy of the document lurking elsewhere, either on the serv...

Document Management System Features
One of the differentiating tools between document storage and document management is version control.Normally, if you create a document, e.g. in Word or Excel, you save it, reopen it, make changes and save it again, replacing the original. This would be simple document storage.Version control is the process by which different drafts of a document are managed, with an audit trail of the different revisions. Whilst it is possible to monitor mark up and changes in Word documents, you can never be sure that there is not another out-of-date copy of the document lurking elsewhere, either on the serv...

Important Facts That You Should Know About Cloud Document Management Software
Storing files on personal computers and network drives is a good start towards achieving a structured digital filing system and can be used to store personal information, but managing the structure tends to depend to a great extent on personal preference and work style however in a profession environment where every user stores his own set of documents based on his own preferred structure the structure varies to a great extent and becomes difficult to access documents.Having a structured filing system is crucial for faster accessibility of documents and smoother day-to-day operation of the org...

Electronic document management system
Electronic document management enhances document-driven processes, improving productivity and business process insight. Benefits emerge rapidly as documents and other business content is directed automatically to the right place at the right time – improving collaboration and maximising efficiency throughout an organisation.Instead of discussing why an organisation should automate its workflow, let’s discuss a few benefits of document workflow automation that will help you decide when you need to automate your workflow.Reduced Need for Manual Labour and Save TimeWorkflow automati...

What to Look for in a Document Management System?
Having an organised working environment is vital for the success of a business practice given the current challenges such as customers and clients expecting faster response times and increasingly burdensome regulatory requirements. Regardless of the size of the business organisation, handling documents manually is time-consuming. and often results in data loss and extended response times. Although initially, it appears that the flow of documents can be managed, it’s not really possible with the constantly increasing volume of correspondence – and it is not just paper; th...

Document management system key features
Having an organised working environment is vital for the success of a business practice given the current challenges such as customers and clients expecting faster response times and increasingly burdensome regulatory requirements. Regardless of the size of the business organisation, handling documents manually is time-consuming. and often results in data loss and extended response times. Although initially, it appears that the flow of documents can be managed, it’s not really possible with the constantly increasing volume of correspondence – and it is not just paper; th...

Best Document management system
From focussing on helping you move towards a paperless office to trying to help you schedule and manage workflows, Document Management System does it all. This software is unlike anything else we reviewed, giving you the opportunity to track documents and control who sees what. It also allows you to scan your paper documents and categorize them based on their content, besides providing you the tools necessary to organize and edit your digital documents. In a small organization, File management software needs to be accessible to all employees, but you should be able to set...

Choosing the Right Document Management System For Your Business
Choosing the right document management can be challenging. You need to think about your company’s objectives carefully and how a DMS solution can help meet these aims.Implementing a DMS solution will deliver value to an organisation. However, the challenge is selecting which solution will provide the best value and which is the right DMS vendor to work with?In order to implement the best DMS solution for your firm, it is also essential to consider future organisational change and if the features available in the DMS solutions you are looking at are versatile enough and offer a level of f...

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