5 Traits to Look for When Hiring a Transaction Coordinator

Posted by Amos Fred on December 24th, 2020

Agents are the ultimate project manager when it comes to selling a home. From opening escrow and calling for inspections to making appointments with all the involved parties and organizing the paperwork, you’ll be expected to handle all that by your client. If you need more time for lead generation, though, you might want to hire a transaction coordinator instead. By hiring one to handle the paperwork, you’ll have someone to stay on top of the paperwork, making sure that no deadline is missed. Here are five traits you’ll want to look for when you choose one.

Pays Attention to Details

Hire a transaction coordinator for real estate who is detail-oriented. Someone with an excellent eye for detail will know how to spot errors in any of the files. From looking over state required disclosures to any of the paperwork that will be sent to your broker, a good TC can check all that and look for mistakes. Your TC can easily figure out, too, which paperwork is missing or has been overlooked.

Manages Stress

Dealing with a ton of paperwork is often stressful, especially since you’ll need to work with the deadlines. It’s important that you hire someone who can manage stress well and knows how to stay calm and focused even with a ton of things going in different directions. If your transaction coordinator is easily stressed, that could lead to problems that could get your escrow canceled, for instance, and lose you your commission.

Team Player

Pick a transaction coordinator who knows how to get along well with the rest of the team. The transaction coordinator often interacts with everyone else in the group. That means you’ll need someone who communicates well with others. Your transaction coordinator might also deal with multiple parties outside of your team, which means s/he will be representing your brand and business. Choose someone who’s an excellent fit for all that.

Organized

Superior organizational skills are necessary when you’re dealing with a lot of paperwork. Someone who knows how to keep track of everything and knows how to use systems or software to stay on top of every paperwork and disclosure file that comes across your office is an asset to your team. By knowing how to organize the paperwork, a good transaction coordinator knows where everything and can locate whatever file you need with ease.

Reliable

Pick someone who knows how to get the job done and done right. You have a lot on your hands already, so you can don’t have the time to check everything or look over everybody’s shoulder. You need people who’ll do their tasks without you having to check. You can focus on your core tasks because you know your team is handling everything else.

Getting the right person on board makes all the difference. If you’re looking for a transaction coordinator to fill up a spot on your team, make sure you look for these traits. Someone with these qualities is sure to be an asset to your brand and business.