How to Change Outlook PST File as PDF?

Posted by Ritu Roy on July 29th, 2022

Looking for a way to change Outlook PST files to PDF with attachments? Do you want to migrate Outlook PST files to PDF format? If yes then this blog is all you need to read for quick migration of Outlook files in PDF format. Here we provide you a complete guide to migrating Outlook PST files to PDF format. Read the blog till the end to know Outlook PST files to PDF.

PST is the most famous file format of Microsoft Outlook. It consists of a variety of databases such as emails, contact, calendar, notes, journal, tasks, etc. Still, the need to move PST files to PDF arises at any time. PDF stands for Portable Document Format which is recommended to store all the electronic media at one place. It is one of the most preferred file formats for storing databases. The file format consists of a variety of data such as images, audio, vector graphics, 3d model, animation, video, etc. It makes the management of databases easy which is why many Outlook users are planning to convert PST files to PDF.

Why Do We Need to Convert PST Files to PDF?

There are numerous reasons due to which users are converting Outlook PST to PDF format. Some of the reasons are:

• PST files cannot be accessible without Outlook.
• PDF files are portable in nature. You can move the files anywhere without any difficulty. While this is not in the case of PST files.
• PST files are depend upon platform. While PDF is the only file format which is machine independent. You can open the PDF file in any software, hardware or operating system.
• PDF files are secured by various level of security such as passwords, digital signature and Watermark.

Free Ways to Change PST File into PDF Documents

You can convert their Outlook PST files by the two manual ways that are mentioned below:

Way 1 – Convert PST to PDF by Adobe Acrobat 

1. Open your Outlook profile and choose the Adobe PDF option.
2. Select the PST files which you need to convert.
3. Now, click on the desired files inside the Adobe PDF option.
4. Here, set a new PDF file.
5. Browse the destination and file name for the new file.
6. At last, hit on the Save button.

Way 2 – Convert Files by Outlook Print PDF option.

1. Select the Outlook PST files which you need for conversion.
2. Expose the file option and then select the Print option.
3. Select the Printer option and press the Microsoft Print to PDF option.
4. Then, click on the Print option.
5. Select the location and file name.
6. In the end, click on the Save button.

Therefore, the free manual method is effective but you cannot use this process for saving a bulk amount of files. Moreover, users require technical skills to perform this technique. It is a lengthy and time-taking process too. So, users can check out an easy and cost-effective solution such as CubexSoft PST to PDF Converter for Mac & Windows OS. The professional utility performs its task very efficiently without any error.

Automatic Way to Convert PST Files to PDF

If you want instant solution without any risk of data loss then utilize Outlook PST Converter. The software quickly save Outlook PST data in PDF format. It is a Windows supported application that runs on all Windows editions 11, 10, 8, 7, 8.1, Vista, XP, etc. PST to PDF Converter has user’s friendly graphical interface. The tool can be handle by both technical and non-technical users. You don’t need to install Outlook in your machine to move PST file to PDF format. The software has simple working structure which supports to move bulk PST data to PDF without any confusion. To gain more information, you can download the demo edition of PST to PDF Converter. The demo edition export upto 25 PST files to PDF format for free of cost.

The Final Words

The blog post explains the reasons to change Outlook PST file as PDF format. In addition to the reasons for conversion, the blog also covers two manual methods for exporting the Outlook PST files to PDF. But the free manual ways have some drawbacks so I suggested users to take help from the smart tool and complete the process smoothly.