How to have a successful video conferencing?

Posted by jaques montegolifier on March 13th, 2021

With the changing times and advancement of technology, video conferencing has become the new way of meeting. In the current scenario, it has become an essential tool for team members to connect. It is a new skill for leaders to excel in organizations. You can consider taking video conference training to help you professionally.

It is crucial to do your best in these digital meetings, just as you would do face-to-face. Looking into the camera might not give the same feel and comfort, but you can still do your best. Let us understand the things to follow for handling video conference well:

Double-check the system: The common issue with video conferencing is poor connectivity. It is especially the case when you are in a remote area. Make sure your internet connection is stable and aptly arranged. You should also be familiar with the user interface of the software you use. It helps avoid delay and discomfort during the meeting.

Be appropriately dressed: Even if you are working from your home's comfort, professional etiquette is essential. It is best to treat the video conference as an in-person meeting. Even if you are not suiting up, you must wear something decent and appropriate. It goes to show your seriousness and professionalism. Moreover, this prevents unnecessary distractions. 

Be an active participant: Being involved in a meeting is vital to express your ideas and suggestions. However, it becomes a crucial task during virtual meetings. It is essential to stay alert and speak up when required, without getting distracted. Muting your mic when not speaking is also a courtesy to prevent background distractions for other speakers. 

Keep it engaging: When presenting in a video conference call, you must treat it as an in-person presentation. Even if you are reading off the slides or notes, it is essential to maintain eye contact. You should not sound monotonous and work on your speech development to make it engaging. Actively participate and avoid laying back when others speak. 

Avoid multitasking: Getting attention is the bare minimum you can expect when you speak. The same goes for other participants in the meeting. When you do other things amid the conference, it comes off as rude. The speaker might think you are uninterested. Checking your emails or getting your work done can wait. It is best to devote your concentration to keep the conference moving.