Organize and Manage Your Recruiting Data with the Office Collaboration Tools

Posted by CollateBox on May 12th, 2015

Working as a team requires efficient communication. You need to be able to communicate effectively with each member of the team. When working on a project, teams generally have to tackle a lot of files. This also means that a single file will be handled by different members of the teams. Thus, to sort out all the data, add different filters and still manage to keep every member of the team in the loop can be difficult. To manage work you can opt to use office collaboration tools. For example, Microsoft Office is perhaps the world’s most popular business suite, offering a plethora of different options such as spreadsheets, word documents, and presentations.

Finding the Best Collaboration Tool

Recruiting data can be divided into many different files. There are individual profiles, comparisons between two or more candidates as well as detailed charts. Organizing all of this data can be overwhelming. For the team leader, it is important to use a tool that promotes communication between all the members.

The tool you choose should have a lot of options that will help you to collaborate. Rather than making copies of each document and sharing it between every member of the team, the collaboration tool should allow each member of the team to work simultaneously on the document.

Furthermore, it is important that the leader of the team maintain control. He should have control and the ability to customize the accessibility of the documents, like who can For instance, when working on a spreadsheet, you should have control over who can view which column, and who can edit certain documents. The most important thing is to ensure that the original master file remains intact. The tool you use should allow enough customization options to other members of the team, but it should also ensure that ultimate control remains in the hands of the team leader.

Using the Cloud to Your Advantage

One of the most important facilities that modern technology gives you is the cloud. Many office collaboration tools use cloud technology in order to provide simultaneous access to all members of the team. Most office collaboration tools are now based on the cloud, which means you can’t exactly download the files. The tools can be accessed through the web browser, or through standalone clients.

However, you will need to pay a monthly subscription fee. This primarily depends on the type of account you want to buy. Accounts that are more expensive have a higher monthly premium, so you have to decide the options that best meets your team’s needs. For instance, if you have a larger team, you should choose a more expensive option. Online collaboration tools promote productivity and cohesion in teams and allow for timely completion of even large projects.

About The Author:

This article is written by John, who is associated with CollateBox. CollateBox is a secure online service for sharing, updating and organizing your growing spreadsheet records. CollateBox let users to gather their spreadsheets online with a simple copy and paste method that allows them to hide, lock, merge, and filter records into different editable data views online.

CollateBox is an awesome collaborative spreadsheet app that lets users to comment and add attachments on every record of their data list with complete access control and full audit trail for the organization.