Online Spreadsheet Collaboration- A Great Solution for Human Resource Management

Posted by CollateBox on May 12th, 2015

Human resource management is a tedious task. Many companies have separate human resource departments simply because of the overwhelming amount of information that needs to be recorded and regularly updated. Larger companies that hire a greater number of employees have bigger HR departments. The main role of an HR department is to record information about individuals working for the company. All of this information is usually stored in the company’s database. Common bits of data recorded by the company include the employee’s name, paid vacations taken, paid vacations left, address, phone numbers, any alternate contact numbers, and other details.

Needless to say, most companies usually organize this information and store it in spreadsheets. Spreadsheets are excellent for storing such information since the data can be divided into different columns. Using any employee’s unique ID number, the HR managers can find all relevant information about them. However, when finding data on a spreadsheet, collaborating with the team is very important.

Spreadsheet Collaboration- What You Need to Know

Spreadsheet collaboration tools are designed to offer feasibility and convenience to all team members working on the HR database. Usually, companies have massive databases containing information about all of their employees. Keeping track of all this information and organizing it in the right way can be a bit of an uphill struggle.

That is why spreadsheet collaboration tools are used. Essentially, these are special tools, which allow more than one person to work on the same document at the same time. This offers incredible flexibility and convenience to the users. For instance, users can leave comments about certain elements on file or they can converse with each other about any changes required.

Most spreadsheet collaboration tools offer different levels of freedom. For instance, many companies usually offer different scalability options. A premium package might allow more than ten members to work on the same file. They may also include added options, which provide greater control to the team leader, allowing him/ her to decide which columns to hide and which to view.

Selecting the Best Tool

Spreadsheet Collaboration tools are offered by many companies when deciding which one to get for your company, and you must consider the amount of options they offer as well as the pricing. Many collaboration tools have a monthly/ yearly subscription plan. Since they are based on the cloud, you can’t make a one- time purchase. Some also come with standalone clients, which need to be installed on the computer before the tool can be used. Others can be used directly through the browser window. Make sure you consider your own requirements, before buying any tool.
 
About The Author:

This article is written by John, who is associated with CollateBox. CollateBox is a secure online service for sharing, updating and organizing your growing spreadsheet records. CollateBox let users to gather their spreadsheets online with a simple copy and paste method that allows them to hide, lock, merge, and filter records into different editable data views online.
 
CollateBox is an awesome collaborative spreadsheet app that lets users to comment and add attachments on every record of their data list with complete access control and full audit trail for the organization.